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Administrative Assistant : 17-03083
Ref No.: 17-03083
Location: San Jose, California
Primary Skills: Skilled in Admin Duties, Calendar Management,Travel Planning, MS Office (excel, outlook) , Report generation 
Job Duration : 18 Months 
Contract Type : W2

 
The Connected Selling Experience IT (CSE-IT) organization is a critical part of Clients success. Our goal is to transform the selling experience by leveraging data, business process and a simplified user interface to connect Marketing and Sales organizations. 

The Roles and Responsibilities :
  • Triage/manage the calendars of one Senior Director (principal) and two Directors with an eye on both near and future commitments as meeting requests arise and require prioritization.
  • Travel planning, booking and expense reporting for the principal and directors’ domestic / international visits including Visa submissions and meeting scheduling / calendar management in destination locations.
  • Event planning (i.e., team off-sites, potluck lunches, holiday events) location logistics, catering, and associated team activities.
  • Facility Management in San Jose and engagement with WorkPlace Resources (WPR) organization to ensure the office space is in working order and supports our needs to be productive and collaborative. 
  • Maintain CSE-IT organization chart to ensure it is up to date.
  • Ensure proactive engagement with the broader Administrator community as well as active alignment to the IT Administrator community. 
  • Use experience and good judgment to take initiative in facilitating Clients programs, policies and procedures.
  • Manage day-to-day administrative processes associated with front office and team coordination with little to no supervisory input. 
The Requirements :
  • AA/BA or equivalent experience.
  • 6-8+ years of experience supporting at the Executive level working in administrative environment or combination of education and experience. 
  • Experience in planning meetings, coordinating & booking travel, travel expense reporting and formatting presentations.
  • 3+ yrs experience/Advanced knowledge of Mac OS 10.x or Windows10 desktop computer applications; Office (version 2011 and/or 2016): Word, Excel, PowerPoint, Outlook calendar management.

    Please apply directly with your updated resume or call Siddharth at : 408-512-2354