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Administrative Assistant
Ref No.: 18-00768
Location: Constantine, Michigan
SUMMARY
Under the direct supervision of the Engineering Manager, this position provides administrative support for the engineering department and is an effective contributing member of the team. Deals with a diverse group of internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload and fast paced nature of the job.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Assist project leads in developing and maintaining project documentation and maintaining project documentation, including but not limited to work instructions, reports, meeting minutes, transmittals, requests for quotes, vendor submittals, comments, reviews and approvals and other project documentation.

Gather and expedite information from various parties.

Assist in general administrative tasks such as organizing, compiling, mailing and expediting information as needed.

Assist in maintaining and refining the electronic files system and standard documents using Microsoft Office, SharePoint and other software

Organize large amounts of information into a coherent, meaningful format

Prioritize a variety of tasks with little supervision

Primarily assists Program Managers with their administrative needs.

Perform other duties as needed.


QUALIFICATIONS:
Administrative-Must have professional presentation and interpersonal skills over the phone and in person. Possess an advanced level of computer skills with Microsoft Office applications (Excel, Word, Access, PowerPoint, Outlook, and SharePoint). This includes the ability to apply advanced formatting to MS Word documents, to build Excel spreadsheets, and to create forms, and reports. Read, write and communicate using English language sufficient to perform job functions (other preferences will be given