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Administrative Assistant
Ref No.: 18-00949
Location: Rockledge Drive Bethesda, Maryland
Position Type:Contract
Start Date: 03/12/2018
Job Category:Non-IT Clerical / Administrative
Primary responsibilities include: • Calendar management. Ensuring Directors' calendars are updated and accurate. Anticipating schedule actions and updating accordingly. Balance conflicting appointments. • Providing prompt follow-up to meeting requests and correspondence. • Responding quickly to changes to meetings and logistics effectively to all parties. • Working closely with Staff Assistants to schedule meetings and coordinate communication between leaders. • Prepare meeting materials for leadership team in advance of meetings. • Providing phone support to the Directors and phone coverage to other Administrative Assistants as needed. • Organize travel and plan itineraries • Preparing expense reports in timely manner for leadership team. • Preparing, edit and proof correspondence, presentations and reports utilizing MS Office suite. • May be asked to attend staff meetings and take minutes for distribution to teams. • May be asked to provide administrative support Vice President of Human Resources • Able to maintain confidentiality of projects and assignments as pertain to Human Resources. The ideal candidate will have experience providing efficient administrative assistant support to senior leaders in a fast-paced organization. This position also requires confidentiality in working with sensitive subject matters. The ideal candidate will possess the following attributes: • Positive customer service orientation and effective communication skills • Strong problem solving skills • Independent thinker • Proactive anticipation of needs • Change responsive/ Adaptable • Executive presence • Project management skills (planning, coordination, execution).
3+ years of recent and demonstrated experience providing administrative assistant support to multiple senior-level clients -Intermediate level proficiency with Microsoft Office suite of applications (Excel, Word and PowerPoint) -Demonstrated proficiency in preparing reports, documents and presentations for executives.
Desired skills -Advanced level proficiency with Microsoft Office suite of applications (Excel, Word and PowerPoint), e.g. Excel: Pivot Tables and V-Look up; Powerpoint – Embedded graphics and charts. -Business-minded, forward-planning, team player -Team player who is proactive and collaborative -Ability to multi-task and effectively balance priorities -Demonstrated effective verbal, written, analytical and organization skills -Ability to maintain confidentiality of sensitive data.