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Office Manager
Ref No.: 17-08048
Location: Dallas, Texas
Position Type:Contract
Start Date: 12/27/2017
Job Category:IT - Project Manager
• Support services where the work is primarily of an administrative nature.
• Varied office management such as: providing onsite administrative services, coordination of office space, mail distribution, accounts payable for office expenses, and meeting preparation
• Welcome and greet guests; answer phones and directing inquiries; maintain office supply inventory; filing and storage room maintenance, process incoming and outgoing mail, arrange any necessary repairs or work orders with building management.
• Scheduling and maintenance of office common areas and *** rooms and coordination with property manager to ensure compliance of building discipline.
• Coordinating executive travel arrangements including scheduling of meetings and events
• Calendar management, such as scheduling internal and external meetings for multiple senior level executives
• Client visit management that includes receiving the clients, ensuring readiness of *** rooms/meeting rooms and to extend necessary hospitality
• Address employees' queries regarding office management issues (e.g. business cards, office equipment, facility management issues)
• Processing edits, finalizing and binding presentations, reports, and other documents for executive meetings
• Assisting in organizing and coordinating all hands meetings
• Reviewing current office processes and implementing changes as needed

• Bachelor's Degree in Business or Liberal Arts preferred
• 3-5 years' experience in office service management and/or experience in a hospitality environment
• Strong organizational, administrative, record keeping and time management skills
• Ability to operate successfully with little supervision
• Proficiency in Microsoft Office suite (Word, Power Point, Excel) and communication technology (skype, smartboard, Linc) is critical
• Experience assisting senior level executives and their teams
• Exceptional organizational skills and attention to detail with the ability to manage multiple projects simultaneously
• Strong written and verbal communication skills
• Proactive and adaptive approach to working with team members.
• Self-confidence and professional demeanor required in a fast-paced environment
• Professionalism and discretion handling sensitive and confidential information