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Administrative Assistant Level
Ref No.: 17-07325
Location: Orlando, Florida
Position Type:Contract
Start Date: 12/04/2017
Job Category:IT - Infrastructure Other Skills

  • Plans, directs, or coordinates supportive services of an organization, such as recordkeeping, mail distribution, telephone operator/receptionist, and other office support services.
  • May oversee facilities planning and maintenance and custodial operations.
  • Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.
  • Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files.
  • Interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring, or answering mail.
  • May take and transcribe dictation, uses personal computers and standard desktop software to compose reports, correspondence, and memorandums, reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures.
  • MS Office suite.
  • Strong Outlook, Word, and Excel skills.

Experience Required:
  • Arranging business travel and preparing travel vouchers after completion of travel and reconciling charge card expenses, setting up complex meetings with virtual technology and dial in numbers as needed.
  • Keeping daily schedules for multiple leaders, de-conflicting meetings and rooms as needed.
  • Working with customers and other companies to include Vice President, Director and Program Manger level offices for key meetings and reviews.
  • Answering the phone, routing calls, interviewing callers and making proper referrals.
  • Arranging meetings and conferences including scheduling rooms.