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Maintenance Spare Parts Specialist - Non Exempt
Ref No.: 20-00627
Location: Summit, New Jersey
Job Description:
  • The GMP Spare Parts Specialist supports the successful operation of the GMP facility, laboratory and business functions at multi-use sites through interaction with internal customers and external service providers.
  • The incumbent in this role, will be responsible for assisting the GMP Operations Manager on setting up and creating a spare parts program related to both GMP and non GMP utility, laboratory and process equipment.
  • The incumbent will also coordinate work with outside vendors performing maintenance or calibration activities.
  • The incumbent will work heavily in the CMMS, Blue Mountain RAM, and will be responsible for entering spare parts data, pulling parts queries as needed. The incumbent in this role will have specific job tasks and processes to follow to perform their job.
  • This individual works independently to complete assignments and oversees the successful completion of tasks.
  • Using solid analytical skills, the incumbent is able to recognize problems of moderate scope and complexity, and independently, develop potential solutions and courses of action.
  • Inventory Management in CMMS System.
  • Implement Spare Parts Program and process as required.
  • Enter, create and modify data in the site CMMS system, Blue Mountain RAM according to Asset request forms submitted.
  • Track asset request forms through the necessary reviews by Business Process Owners, Facility Management, Validation and QA department.
  • Apply field Asset ID tags for new equipment, if appicable.
  • Upload asset documentation such as IOMs, spec sheets or certifications to CMMS.
  • Promotes and maintains compliance with corporate, safety, security and regulatory policies.
  • Maintains all assigned Corporate, Facilities, GMP and EHS training as required

  • ***Strong knowledge of facility management systems such as CMMS (Computerized Maintenance Management Systems).***
  • General understanding of building systems including life safety, lighting, electrical and plumbing.
  • General understanding of critical utility systems such as compressed gas, vacuum, and HVAC.
  • Maintains a high level of multi-tasking ability in conjunction with proven organizational skills.
  • Ability to organize assigned tasks in a high paced GMP environment and concurrently monitor tasks / assignments with others that may impact timely completion.
  • Ability to effectively manage multiple tasks and activities simultaneously.
  • Familiarity with FDA / cGXP environments and associated compliance regulations.
  • Adept in Microsoft Office Suite Word, PowerPoint, Excel and Outlook, and the ability to learn new software, such as enterprise business, building management, security, and maintenance management systems.
  • Proficient at writing well-formulated emails and notifications.
  • Ability to effectively communicate with employees, contractors and vendors.
  • Ability to follow oral and written instructions, read, interpret and updateengineering manuals/drawings relevant to the trade or the assigned task.
    Self-starter who is able to work both independently without direct supervision or in a team environment
  • Technical Knowledge
  • Problem Solving / Troubleshooting
  • Team Player
  • Multi-tasking
  • Customer Focus
  • Action Oriented / Tenacity
  • AA / AS degree or acceptable trade certification from technical institution (or equivalent experience).
  • Minimum 3-5 years of facilities maintenance/ operations experience at and industrial or commercial site or related experience and/or equivalent combination of education and experience.
  • GMP facility experience preferred but not required

Working Conditions:
  • Occasional stooping, bending, stretching, pushing, pulling, reaching and/or lifting up to 50lbs
  • Ability to sit, stand, walk and move within workspace for extended periods.
  • Ability to perform repetitive tasks including frequent hand to finger manipulations, grasping, pushing and pulling.
  • Primarily office environment.
  • Ability to work safely in an environment with hazardous, radioactive, and infectious materials and waste.