Previous Job
Previous
EXPEDITING ASSISTANT
Ref No.: 15-00829
Location: Abu Dhbai, Abu Dhabi AE
Position Type:Contract
Start Date: 20/09/2015
Purpose of Job To expedite the procurement process after placement of Purchase Orders/Annual Price Agreements/LTPAs/Bulk/Call off Orders to the receipt of materials by stores. Assists in Follows-ups on Purchase Orders and Call Offs placed with domestic and worldwide suppliers/vendors/agents for plants, machineries, equipment, engineering spare parts, and consumables for timely and correct delivery of the materials to users in accordance with stipulated terms and conditions, takes appropriate action to deal with short-landed, damaged and incorrect materials, monitors freight forwarding/customs clearance/temporary storage in transit stores and onward transportation services provided by contractors. Purchase Order Verification Assists to expedite all purchasing coordination activities after placement of Purchase Orders to receipt of materials. Coordination with freight forwarder Assists Expeditors on follow up with Freight Forwarding Contractor on timely shipments, airfreight, sea freight status and delivery position of materials and advises appropriate action. Expediting activity reports Assists in the preparation of various expediting activity reports which include P.O. Progress on issued POs/COs, indicating orders completed, and for each such PO/CO makes post commitment inputs for late deliveries, reasons for delays and steps taken to expedite matters. Follow-up meeting with Vendors/Company Assists Expeditors & Participates in scheduled meetings on a day-to-day basis with vendors/company personnel and contributes to positive techno-commercial discussions aimed at resolving ambiguity, clarifications, discrepancies, payments, etc. and to communicate Takreer's viewpoints on good mutual business relationship built on timely and proper material deliveries avoiding mishaps and wrong supplies and obtaining correct early replacement of materials through constant follow up. Coordination with End Users Assists to coordinate with end users, as required, on technical approvals of drawings, specifications, etc. related to Pos/Cos, and takes necessary action to communicate with Vendors and refer to the Section Head for amendments required. Materials Transportation Prepares Customs duty exemption letters as advised by Expeditors Assists in reviewing temporary storage and demurrage of shipment, receives and reviews shipping status reports, checks freight rates, issues Materials Movement Authorization (MMA), advises for transportation of materials to sites, and processes contractor's invoices for payment. Prepares Materials Movement Authorization (MMA) for transportation of materials to sites and maintains Contractor's invoices records for payment. Vendor Assistance Prepares Letter of Assistance for security pass for vendors and their Specialists for site services, Installations, Commissioning and Training as directed by Expeditor/Sr. Expeditor. Invoice certification Assists Expeditor/Sr. Expeditor on review of POs/COs provisions for contractual terms and conditions and liaises with Finance Division personnel for settlement of payment invoices, recommendations and applications of liquidated damages, review of Performance Bonds, Bank Guarantees per P.O. terms and recommends acceptance/rejection thereof, Reviews Vendor's Product Performance Agreements in coordination with end users and P.O. terms until concluded, etc. as applicable. Report Updating Initiates, develops and updates regularly on line reports for end users and refinery personnel for authentic and timely feedback MDR Follow-ups Assists Expeditors in coordinating with end users/Stores supervisors to ensure timely release of Good Receipts Notes (GRNs) or Materials Discrepancy Reports (MDRs), as applicable, and follows up accordingly.

Minimum Job Requirements Diploma in any discipline or equivalent Minimum 6 years' experience in the procurement field in an Oil & Gas environment. Excellent knowledge of basic computer packages: MS Word, Excel, Power Point etc. Communication skills Reports and Presentation material preparation skills Interpersonal skills Good knowledge of written and spoken English Language