Ref No.: 15-00272
Location: Dubai AE
Position Type:Direct
Start Date: 25/03/2015
Role Title:
Secretary/ Administrative Assistant
Location:
Dubai Office
:
Overview of
Responsibilities:
To support the team by co-ordinating and organising secretarial/administrative workloads.
Duties: Carry out all typing required by team members including handwritten drafts, reports and minutes of
meeting.
Arrange meetings if requested.
Sort and file documents/ letters.
Print and bind documents.
Maintain telephone cover and ensure all calls are answered in a proper and professional way.
Cover reception if needed.
Send letters and packages through Aramex whenever requested.
Any other secretarial duties:
- Sending faxes
- Scanning
- Formatting and printing documents
- Minutes of Meetings
Perform Document Control activities, including distribution of documents, tracking, filling for future
reference and records.
Manage project documents for storage/archiving as appropriate.
Maintain project-drawing files including arranging, printing.
Liaise with secretaries and other support staff as required.
Any other duties as requested by the Company.
Prepare invoices.
Skills: Personal and Professional
Well-developed interpersonal and written communication skills in order to provide a professional
level of client/consultant care.
Good presentation and report writing.
A high standard of organisational skill.
Ability to work on own initiative, and to identify and anticipate Directors' and other senior staff's
documentation and reporting needs.
Self-confident but diplomatic approach to dealing with and raising issues.
Ability to maintain a high level of confidentiality in all dealings.
Capable of effective team working.
Technical
Excellent typing and computer literacy (especially Microsoft Office - Outlook, Word, Excel and
PowerPoint).