Previous Job
Ref No.: 14-01021
Location: Dubai AE
Position Type:Direct
Experience Level: 3 Years
Start Date: 03/08/2014
Job Purpose:
The purpose of the job is to ensure smooth running of the department by handling all administrative responsibilities and providing full secretarial sevices.

Principal Accountabilities:
  1. Requires being fully conversant with the activities of the Deaprtment in order to liaise with, on behalf of the department, with the senior section heads and Departments.
  2. Executing system purchase request, purchase order (local/overseas), follow up supplier PI, follow LC opening, and to maintain proper suppliers documentation filing.
  3. Provides secretarial services to the department by attending to routine administrative paper work. Deals with incoming telephone calls referring to the executive only where essential and acts as a focal point and filter for visitors.
  4. Coordintae, prepare and maintaining suppliers marketing contribution claims and preparing and maintaining dealers and power retailers display agreements.
  5. Follow up with suppliers for shipments/ freight documents, and to coordinate with warehouse, finance and distribution departments for consignment receiving and costing, and to maintain products receiving schedule and to inform sales team for the new product arrival.
  6. Preparing daily, weekly, monthly & yearly reports perstaining to sales, purchase, inventory, and PSI, and to prepare monthly sales staff incentive claims.
  7. Maintaining products catalogues & POS material soft and hard copies, and to be given to sales team, and to coordinate with suppliers for advertising artworks.
  8. Establishes an effective office filing system in an accurate manner which facilitates in accessing or retrieving records in an easy manner.
  9. Represents the department in an ethical and professional manner thus demonstrating courtesy and hospitality for any queries and personal visits by the guets/visitors.
  10. Follow up receiving suppliers invoices and coordinate with finance for the payment process.
  11. Maintain confidentiality and sensitivity for office matters and disclose / share information only as prescribed by the line manager.

Salary: AED 3,500