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Event Coordinator (Our Company)
Ref No.: 17-00351
Location: Los Angeles, California
Job Overview:
The Event Coordinator is responsible for creating an incredible guest experience through execution of the event plan, and oversight of the event staff.

Responsibilities:
  • Create an incredible guest experience through detailed planning and thorough communication with clients, guests, vendors, suppliers and staff.
  • Treat all customers, guests, vendors and staff with utmost respect and eagerness to serve.
  • Work with planners, customers, guests, entertainers, vendors, suppliers and staff to finalize event plans and ensure preparedness for setup and event day.
  • Schedule, oversee and communicate to event staff .. before, during and after event.
  • Setup event venue per plan and ensure staff, equipment, inventory and supplies are in place before event.
  • Ensure facilities are setup and ready before all events the day of .. cleaning, lighting, temp, sound...etc.
  • Assist vendors and entertainers with setup and teardown, and uphold company times, processes and policies.
  • Ensure event timeline is upheld and communicate changes immediately to customers, guest and staff.
  • Oversee and verify high quality food & beverage service per timelines.
  • Manage inventory transfers and update logs nightly.
  • Utilize checklists and update systems daily.
  • Report on events results nightly. revenue/labor/costs..etc
  • Help maintain facilities and avoid damage to property, inventory, furnishings or equipment by following sop's.
  • Uphold company policies & pricing at all times.
Requirements:
  • Organized & detailed orientated.
  • Prepared & punctual.
  • Strong desire to provide an exceptional customer experience.
  • A positive attitude, and well kept appearance.
  • Ability to follow timelines and execute event plans.
  • Ability to work harmoniously with teammates.
  • Some coordinating experience in a high volume establishment preferred.
  • Experienced with computers, event software and spreadsheets.
  • Ability to commit to employment contract w/3 year commitment + 6 week notice.
  • Positive work history (dependability, compliance, performance).
Schedule:
  • 40+ hours per week avg.
  • Mon - Sat + on call as needed.
Compensation:
  • Competitive Hourly Rate
  • Performance Bonuses
  • Full Benefits
Other Benefits:
  • Fun work environment.
  • Skills development.
  • Opportunity to work in other venues or businesses.
  • Opportunity for advancement into management.