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Escrow Assistant (Lennar)
Ref No.: 16-07907
Location: San Ramon, California
Responsible for the opening, processing, and closing of escrow files in a proper and timely manner. This position carries a high degree of responsibility for accuracy in the projection and timely coordination
of the division escrow closings. Fast, frequent and accurate communication is critical between the escrow coordinator, sales associates, field associates, escrow companies, Universal American Mortgage Company, title companies, and option coordinator. The paperwork is substantial and must be filed or processed and forwarded daily, requires extensive time on the telephone.


Prepare and submit Final HUD-1 worksheets to Accounting department. (Preparation includes one for commissions)

Input lender information and track and approval all lender changes for escrow companies

Input current closing and open escrow status

Process, track, and account for buyer sales incentives

Prepare and distribute amendment request/selection summary by coordinating with the sales associates, lenders, and any outside contractor for upgrades.

Coordinate flooring releases

Prepare and record notice of completions

Prepare check and wire request as necessary for cancellations and other seller refunds

Create and mail buyer correspondence as necessary with regard to non-performance under the terms of the purchase agreement

Maintain projected closings spreadsheet and JD Edwards weekly sales flow

Review and approve all estimated settlement statements

Close out, balance file and review final settlement statements prior to Accounting Department's review of closed files

Problem solve all escrow tracking and closing issues between all parties

File all paperwork in a timely manner to ensure ease of accessibility to files at all times by the Escrow, Sales & Marketing, and the Accounting departments

Process earnest and option monies for deposit.
Submit reservation deposit monies to title

PWC – ten (10) year warranty – responsible for ordering and signing warranty forms to go to title

Perform all other duties as assigned


Three (3) to five (5) years escrow experience; home building industry a plus High School diploma or GED required

Skilled in Microsoft Excel and Word

Valid driver's license

Current Notary Public

Accurate typing 60-70 wpm

Excellent verbal, written and oral communication skills

Strong organizational and multi-tasking skills

Must possess a professional attitude to represent company in positive manner

Requires the ability to work while functioning under the stress of problem solving and time sensitive deadlines

Maintain regular attendance and punctuality relative to daily work schedule is required

Follow directions from a supervisor Interact well with co-workers

Understand and follow work rules and procedures

Accept constructive criticism


This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard and calculator. May be required to operate a motor vehicle.

Primary Location

California-SAN RAMON

Work Locations

San Ramon CA

6111 Bollinger Canyon Road # 550 San Ramon

ControlID: 14.234.89 SHR