Previous Job
Previous
Office Person Data Entry (Minardos Group)
Ref No.: 19-00638
Location: Santa Monica, California
Data Entry:
 
Responsibilities
  • Provide support to project managers in typing/revision of complex reports, correspondence, spreadsheets, etc.
  • Coordinate travel arrangements for department staff
  • Complete special projects by clarifying project objectives, setting timetables and schedules, conducting research, organizing information, and completing project within timelines established
  • Responsible for formatting all outgoing GHD documents, including memos, letters, reports and proposals
  • Handling correspondence as directed including, but not limited to: proofreading, copying, scanning, emailing, document editing, report preparation and distribution
  • Assisting project managers with redlining and editing of reports and proposals
  • Data Entry utilizing Microsoft Excel spreadsheets and reports
  • Maintaining high awareness of all project deadlines and schedules, to ensure early or on time completion
  • Responsible for collating, binding and final production of reports and proposals
  • Maintaining all electronic and paper filing systems as per ISO Standards
  • Assist with managing the vehicle program and cell phone program
  • Working cohesively as a team within the office; providing proof-reading, quality control and assisting team members as needed
  • Perform general office duties associated with office equipment and supplies as well as mail distribution
  • Provide backup support to Receptionist by answering phones, greeting clients, and communicating with vendors; establish conference calls, assist clients, and project management staff


Qualifications
  • High School Diploma
  • 2 plus years of administrative support experience in a professional office environment
  • Professional attitude and positive work ethic
  • Ability to work with little supervision and achieve superior results
  • Willing to fill in and cover wherever needed within the office
  • Strong attention to detail and accuracy
  • Ability to handle difficult situations and work well with multiple instructions and directions
  • Excellent organizational skills with ability to multi-task and prioritize to meet short deadlines
  • Proficiency in Microsoft Office Suite (Must be strong in Word, Excel, PowerPoint, Outlook and Adobe PDF Writer)
  • Self-motivated and willingness to work as a team in a fast-paced environment
  • Strong written and verbal communication required
  • Ability to maintain confidentiality in all matters of correspondence, telephone messages and personal conversations
ControlID: 14.234.89 SHR