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Office Manager
Ref No.: 18-01145
Location: Highland Beach, Florida
Position Type:Direct Placement
  • A 316 unit property that is self managed seeks a experienced office manager.
  • General office duties and responsibility include: meet and greet resident owners with the warmth and charm of a high end resort and process requests for service;
  • Receive and process mail, date stamp invoices for payment, batch and submit to accounting firm;
  • Prepare applicant packages for the screening committee;
  • Answer 2 incoming lines; monitor fax machine
  • Coordinate vendor meetings and deal with onsite vendor relations
  • Manage maintenance staff of 3-4 employees. Bi-lingual Spanish a plus not a must
  • Keep files organized; update unit owner contact information in TOPS software
  • Need a CAM license. If you do not have, company will pay for your CAM course and test
  • Need to be a Notary Public; if not company will pay for your notary application
  • Hours 8am-4:30pm with half hour lunch or 7:30am to 4:30pm with 1 hour lunch
  • Salary range up to $40K with holiday bonus, 3% matching on a SEP-IRA. Client Gold Medical Plan included for employee. No dental , but working on a dental plan to be added
  • Must have good command of English with strong written and verbal skills. Must be able to construct a proper newsletter and not have grammar and spelling errors
  • Career path is to be the GM
  • Awesome property, awesome views, great boss; Unit owners will take care of you and it is like family working there!
  • This will be a direct hire; it is possible that you may temp for a couple weeks before being offered the direct hire