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Senior Executive Assistant
Ref No.: 18-01023
Location: Boca Raton, Florida
Position Type:Direct Placement
Senior Executive Assistant needed for a full-service, global platform for bringing premium products to market in the burgeoning head shop, smoke shop, dispensary channels
Our client is currently seeking a Senior Executive Assistant to provide a wide range of fast-paced support to the CEO. The ideal candidate will work efficiently, effectively, and have a flexible schedule.
Qualifications:
• College degree, MBA required
• Minimum 5+ years of administrative experience, including experience supporting senior executives; financial services experience is desirable
• Highly organized and able to effectively manage competing priorities in a fast-paced environment with a sense of urgency
• Eager to thrive in a long-term support role; team player mentality a must
• Ability to accept feedback and act on it
• Detail oriented and organized
• Exercises discretion regarding highly confidential information
• Strong verbal and written communication skills, including the ability to draft, edit, and proofread corporate documents
• Positive, resilient, and flexible with a "no task is too big or too small " approach; proven ability to engage with staff at all levels
• Tech savvy with advanced proficiency in Microsoft Office Suite
• Responsible, reliable and flexible - possible after hours support both business & personal
• Ability to problem solve
Responsibilities:

• Manage CEO's phones, messages, calendar, and appointments dealing with both internal & external contacts
• Coordinate and schedule meetings and conferences
• Work closely with the CEO to keep him informed of upcoming commitments and responsibilities
• Coordinate travel arrangements, both domestic and international (business & personal)
• Prepare and process expense reports, records and internal documents
• Conduct industry research, prepare materials such as presentations, reports and spreadsheets
• Liaise with high profile individuals, multiple levels of managements and staff
• Miscellaneous office duties
• Assist with CEO's personal scheduling, commitments, and errands
• Be a "True Personal Assistant ", be able to connect with the CEO on a business & personal basis