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Business Applications Coordinator
Ref No.: 14-00151
Location: Pasadena, California
Position Type:Direct Placement
Start Date: 11/06/2014
Business Applications Coordinator
Our client is a highly regarded REIT company focused on science and technology who is rapidly growing and has a total market capitalization of more than $10 billion. They are seeking a Business Applications Coordinator to work in the Pasadena office.

What we are looking for
This candidate has a great opportunity for growth within the organization and will act as the primary support and initial contact for users. They will also be the initial help desk contact for the Business Application items as well as collaborating with the internal, regional, and functional departments. They must be a highly skilled individual with a strong technical, administrative, and service-oriented skill set.

Position Highlights:
  • $45K-$55K base salary
    • Paid overtime
    • Competitive bonus
    • 100% medical coverage with a low deductible
    • 401K, benefits and vacation time
  • 8:30-5:00 work day
  • Enormous room for growth
  • Pasadena office
Essential skills:
  • Customer service
  • Attention to detail
  • Documentation skills
  • Strong communication

Essential Duties and Responsibilities:
  • The Business Applications Coordinator will work with engineers and vendors to update preventive maintenance in Angus for approximately 200 buildings nationwide
    • Data entry of equipment lists and preventive maintenance tasks / checklists
    • Data entry of preventive maintenance schedules for weekly, monthly, quarterly and annual preventive maintenance activities
  • Resolve all helpdesk type requests from Angus users in a professional and timely manner or escalate to appropriate staff member when applicable
  • Complete system setup of tenant companies and contacts
  • Advise field personnel on correct and best practice procedures for preventive maintenance, and be able to provide educated input on the uses of preventive maintenance compared to work orders
  • Complete all new and updated billing property application forms for signature, approval and vendor submission.
Nexus Payables
  • Ensure proper approvals and documentation are in place for all delegations and property assignment changes
  • Complete user access changes as assigned
  • Complete audit reporting for review on a quarterly basis
  • Assist in activating new Business Units inclusive of granting applicable user access
General duties
  • Complete User Creations and Terminations process tasks
    • Verify proper audit documentation is completed
    • Reset Passwords, as needed
    • Facilitate or update property / project access
  • Act as a backup to Business Applications team
    • Perform password unlocks, as necessary