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Health & Environmental Control Department
DAILY DUTIES / RESPONSIBILITIES:
The contractor will work closely with the Environmental Applications Section Manager to identify, prioritize, and schedule work-load and implementation to IT standards and procedures. They will also work closely with program area staff in various areas to deliver and test this project. The technical skills required for this position are outlined in the Beeline System. The position will be utilized 37.5 hours per week for the duration of this project. Prior experience with web applications utilized for Food Protection and Safety in other counties, states, and/or municipalities and or via the Food and Drug Administration is a preference. This project includes leveraging some existing automation, some manual processes and some legacy systems to design a new web interface for the external customers as well as for internal administrative activities.
The main emphasis of this position will be to generate a web based interface to support the enforcement activities associated with food inspections, and complaints. Inspector management such as certification tracking and viability for work assignments, scheduling features by region to align with inspection due dates, and ad hoc inspection scheduling options are to be included. Management reporting capabilities by food supplier, inspector, type of issues, etc will be required. An online "complaint” system for external customers to request follow up and to notify SCDHEC of issues in consumer experiences is required. Data submittals to the Food and Drug Administration via XML data loads from this system will be required in an automated process. Upgrade of existing laboratory information utilizing a legacy desktop database tool (dBase) will be required to supply pertinent data for these data submittals. Tracking and reporting by Permit ID throughout the process will provide the key field. Email automation a specific points in the process will provide timely notification of pending actions or training requirements during the process. Additional components will include reporting tools both predetermined and ADHOC capable, administrative tools for status and tracking of various modules within the application.
The position will require extensive liaison with the Information Technology staff within the agency and the Land and Waste Management data analyst.
This scope of work consists of the following tasks:
Task I: Coding, documenting and testing of the web based interface and a database to create a new application for Food Protection e-Enforcement and e-Inspections keyed upon Permit ID. This includes an Inspector management component for tracking Inspector certification and training compliance which is key to scheduling inspections as required on a specified basis by region.
Task II: Coding, documenting and testing of a data transfer mechanism in XML to supply specified data elements to the FDA on a periodic basis.
Task III: ADHOC reporting tool components. Reporting tools to include capability to generate reports related to a specific food supplier, inspector, and a scheduling tool for inspections.
Task IV: Coding, documenting and testing of web based interface to enter, edit, and view food supplier status and complaints.
Task V: Coding, documenting and testing of an upgrade to the existing dBase and XP Desktop system for laboratory data management. Link the information from the upgraded system to the web based system and database and enable this data for transmittal via the FDA module.
Task VI: Develop documentation, training materials, help sheets for customers and support personnel related to the system.
Task VII: Provide adequate code documentation and source code management including turnover to SCDHEC personnel who will maintain the system in the future upon production turnover.
• DHEC will require that selected personnel sign the DHEC confidentially agreement and/or Business Associate (BA) agreement if applicable. All web services must be secure.
• DHEC will not accept any offers including an "up-lift” charge. The rate paid per consultant must not exceed the maximum rate established for this position described in the State contract terms.
• Contractors must be available to DHEC during each week throughout the term of the contract.
• A weekly status review to be in person with DHEC staff to ensure expectations of this agreement are met.
• The data will reside in SQL Server where all appropriate indexes will be built.
• Full documentation of the entire application and source code will be provided to DHEC along with an appropriate amount of time to train our staff to maintain and troubleshoot this application
• All source code (compiled and un-compiled) will become the sole property of the South Carolina Department of Health and Environmental Control. Any source code, data, product, or functionality resulting from this SOW or previously owned/developed by DHEC will remain the sole property of DHEC and is not to be incorporated into the core product of any vendor's application. Any modifications and interfaces developed under said contract will be not be used by the contractor for any independent project of the contractor or published or publicized by the contractor without written permission of DHEC.
• Application should be browser neutral and work on at least Internet Explorer 8.0 and higher, current version of Firefox/Mozilla, and be compatible with workstations running Windows 2000 or Windows 7 without having the .NET framework installed.
• DHEC has the final say on all programming language choices.
All timesheets shall be entered and approved in a timely manner per State contract terms. The State will not pay any extra costs (i.e. Travel, employee benefits, insurance, room and board, etc.) for temporary employees under this contract.
Deliverables by Contractor:
• Presentation of BETA version of the Food Protection System. Beta will include:
o Screen design of all user interfaces viewable using a browser (if different options are being considered then all should be presented).
o All Output format layout with sample data viewable using a browser.
• A fully functional Food Protection System data query template that allows the users to select any options provided.
o This will be accessible by DHEC staff and housed on the consultants server until it is reviewed for completeness and preliminary accuracy.
o All datasets will have to be loaded, indexed, optimized and formatted properly in SQL database and some links to existing Oracle database may be required.
o All appropriate dynamic database driven information must be displayed onscreen.
o Admin interface that allows entry and maintenance of all database driven definitions, examples, and links,
• Install the application and configure it to work on a DHEC test server with all required output formats
o Ensure compatibility with existing programs
o Provide assistance and full documentation for the installation of all associated module components, and any other necessary aspects.
o User ability to generate interactive maps and tables.
• Complete documentation and Quality Assurance / Quality Control
o Documentation for all code must be submitted after this application has been installed on a DHEC server. This document should be comprehensive and allow DHEC to add additional years of data, GIS layers, and/or variables as they become available as well as troubleshoot and maintain this application.
o This application should be tested extensively by the consultants to ensure the output results are correct.
• Install the application on the DHEC Production Web Server
o Review application and all functionality
o DHEC will also have to be provided with 5 working days to test the results of this installed production application against existing data sources via SAS and other methods to ensure accuracy. A 45 day technical support period, after the completion date of this contract, is desirable and will be negotiated with the selected consultant.
• Knowledge transfer
o Provide DHEC staff with details pertinent to the maintenance of the module.
o DHEC staff should be trained and have a very complete understanding of all the code associated with this application
o DHEC must be provided all uncompiled source code in a format that allows for future modifications.
DHEC will provide:
• All required statistical information including formulas, data, and mechanisms to check statistical output.
• Staff to assist with any application or data questions.
• Conference rooms and scheduling for any application demos.
Staging and Production Servers and adequate remote access.
REQUIRED SKILLS (RANK IN ORDER OF IMPORTANCE):
4. ORACLE 11G
6. WEB SERVICES
8. VISUAL STUDIO 2008/2010
9. NET FRAMEWORK 3.5/4.0
10. SQL SERVER 2008
PREFERRED SKILLS (RANK IN ORDER OF IMPORTANCE):
1. EXPERIENCE WITH FOOD PROTECTION DATABASES UTILIZED ON THE STATE OR COUNTY LEVEL
2. EXPERIENCE WITH FOOD AND DRUG ADMINISTRATION DATABASES AND APPLICATIONS
REQUIRED EDUCATION: ASSOCIATES'S DEGREE OR HIGHER IN COMPUTER SCIENCE OR RELATED FIELD AND/OR 5 YEARS DEVELOPMENT EXPERIENCE
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