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Wedding & Events Manager
Ref No.: 20-00409
Location: Central Valley, New York
We are looking for a motivated individual who is highly organized and has excellent written and verbal communication skills to lead our Wedding, Event and Country Club sales efforts.

Essential Duties/Tasks/Responsibilities:

Responding to Leads
Planning & Communication of Wedding/Event from Sale to Execution
Prompt return of all phone calls and emails to both clients and vendors
Conducting site tours with prospective clients
Conducting planning sessions and tastings with contracted clients
Facilitating tasting and planning of menus for weddings and social events
Advising clients on function set ups/layouts
Directing clients to appropriate vendors and arranging vendors to supply special needs of guests
Arranging for proper billing with the accounting department
Getting signed BEO's and cost estimates
Calculating and receiving deposits on time
Detail assigned programs and menus
Review and distribute BEOs and resumes to appropriate departments and personnel
Communicate any guestroom needs with appropriate personnel
Complete and distribute a timeline for the event to ensure the necessary assistance of the staff
Detail list of guests' comments for staff review
Attend F&B meetings to communicate special requests, client concerns and setup requests
Arrange for special billing instructions
Verify any changes in space needs
Hosting Events
Greeting host upon arrival
Review sites for events with guests
Arrange and host menu tastings with Chef
Handle guests special request or last-minute changes
Check setup of function/meal space to ensure accuracy
Continuously remain in contact with guests during visit to ensure satisfaction or arrange for any special requests
Meet with host on departure to convey gratitude
Continued Guest and Vendor contact
Maintain detailed data base of clients, remembering that all guests are potential members
Contact all clients within 5 days to ensure satisfaction and to convey our gratitude
Review detailed daily billing to ensure accuracy on departure
Maintain a good working relationship with our preferred vendors
Accurately perform administrative tasks as need or assigned
Maintain of all client files including contract turn-overs
Any and all other duties as deemed necessary

Knowledge/Skills/Abilities (KSAs)

2 years of experience in Special Events Management essential. Knowledge of Wedding planning and execution beneficial
Excellent phone, communication and guest relation skills in English
Ability to multi-task
Ability to work independently while communicating with Hotel and Sales teams
A good knowledge of the surrounding areas
Excellent computer skills, including the use of Microsoft Word, Excel and Outlook is required
Regular and predictable attendance
Ability to work a flexible schedule, including weekends and holidays