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Contract Specialist
Ref No.: 17-00173
Location: Chicago, Illinois
Position Type:Contract
SUMMARY OF JOB

The Contract Specialist position is responsible for assisting with reviewing, preparing, negotiating and executing contract agreements with internal clients and suppliers. The resource will develop and implement Contract Management processes including authorizing, approving, reporting, and retaining documents. The role is expected to eventually own the Contract Management system and monitor contract compliance.


MAIN RESPONSIBILITIES -
• Solicits and gains an understanding of internal stakeholders' overall business objectives
• Oversee the creation, drafting, redlining and execution of contracts.
• Negotiate pricing, terms and conditions.
• Requests or approves amendments to or extensions of contracts.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Evaluates or monitors contract performance, changes/deviations, amendments, clarifications, payment schedules to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.

• Ensure that contract is in compliance with legal requirements, owner specifications and government regulations (maintains an understanding of regulatory and governmental policies).
• Provide contract summaries and ensure contract execution in accordance with company policy.
• Ensure contracts amendments are communicated to all stakeholders (internal customers, Finance, IT, Legal, Operations)
• Proactively tracks internal usage of preferred suppliers, contracted pricing, and actual spending against contracted agreements
• Mitigates risk utilizing contract templates and leveraging the standard legal and business provisions
• Manages and maintains the development of standard contractual templates and facilitates widespread usage

ENVIRONMENT
• Relatively independent with coaching and guidance provided
• Creative in identifying continuous improvement opportunties, operational improvements and the tools that support these.
• Adhere and uphold policy and compliance.


SCOPE
• Individual contributor


IMPACT DECISION MAKING

• Responsiveness to stakeholder requests, supplier communications


POSITION REQUIREMENTS

• BACHELOR DEGREE IN BUSINESS ADMINISTRATION, OPERATIONS/SUPPLY CHAIN, OR FINANCEEXPERIENCE LEVERAGING CONTRACT LIFECYCLE MANAGEMENT (CLM) TECHNOLOGY PREFERED
• EXPERIENCE USING AN ENTERPRISE RESOURCE MANAGEMENT (ERP) (I.E., PEOPLESOFT) SOLUTION AND/OR EPROCUREMENT TECHNOLOGY PREFERED
• 5 YEARS IN AN ANALYTICAL ROLE (E.G., CONTRACT MANAGEMENT, SOURCING, PROCUREMENT OPERATIONS/CONSULTING, OR CORPORATE PROCESS AUDITING)
• Strong written and verbal communications skills.
• Demonstrated proficiency in Microsoft Office (Word, Excel, Power point), along with strong analytical abilities.
• Ability to work with and maintain confidential material.
• Excellent organizational and time management skills.
• Ability to work with and maintain confidential material.
• Interpersonal skills necessary to effectively work with all levels of HERE employees.