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Administrative Assistant Senior
Ref No.: 22-00720
Location: Holtsville, New York
  • Must possess proven experience as an Administrative Assistant to higher level management as well as consistent job history. High number of contacts reaching out to this person- need to work efficiently and be able to have various communications going at the same time.
  • Provides administrative and clerical support typically to Program Management and Senior leadership team. This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, and collecting data and preparing reports with limited direction.
  • Coordinates meetings by scheduling and managing calendars
  • Arranges and coordinates travel reservations and itineraries
  • Responsible for meeting planning and logistics, including conference facilities, video conferencing, equipment, refreshments, and interfacing with 3rd party vendors
  • Collects data and prepares reports with limited direction
  • Manages department files
  • Power Point update templates and combines slide decks for program meetings
  • Identifies areas for improvement and recognizes, initiates, and implements simple improvements of work processes
  • Purchasing activities to support Programs as needed i.e. NDA's, Purchase orders, Inventory orders
  • Associates degree
  • 2+years of experience
  • Intermediate computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages; PowerPoint. Intermediate Excel including topics like formulas
  • Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics
  • Help with orientations and training of new process