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Administrative Assistant
Ref No.: 18-00656
Location: Houston Harris, Texas
FINANCE ADMINISTRATIVE ASSISTANT (TEMP) Provides administrative support to Finance organization and customers of Finance organization. Assists with daily troubleshooting and project initiatives as needed. Schedules meetings, transcribes notes, generates reports, makes daily deposits, creates and communicates supporting documentation related to deposits, prepares and documents banking documents as deemed necessary, and monitors invoices and expenses.
Part 2 - Job Description
SPECIFIC RESPONSIBILITIES Management Administrative Support * Answers phones, giving information to callers or redirecting calls as appropriate * Schedules meetings * Data entry and transcribing notes * Completes management expense reports * Responds to inquiries in writing and/or verbally * Assists on special projects and other duties as assigned by the management team * Makes daily deposits and creates supporting documentation for daily deposits * Codes and scans daily deposits to respective customers of Finance * Orders supplies for team * Schedules call-in appointments for Sales * Update banking database as necessary for changes and communications with external and internal teams * Communicates regularly with New Orleans Cash Management team as necessary * Performs other duties as assigned Customer Service · Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members. · Maintains a friendly attitude offering assistance and guidance to all persons entering the location EDUCATIONAL/Experience/MINIMUM Requirements Education: · High school diploma or GED equivalent Experience: · 3 years of experience working in a customer-focused and fast-paced professional environment. Knowledge, Skills & Abilities: · Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills · Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console · Effective communication skills both orally and in writing · Answering telephone courteously and in a polite manner with a goal to meet or exceed internal and external customer expectations. · Moderate Microsoft Excel and Word skills · Excellent organization skills for office and in spreadsheet tracking · Problem solving skills · Ability to multi task and set priorities · Detail oriented · Must be