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Project Coordinator
Ref No.: 17-00590
Location: Boston, Massachusetts
Position Type:Contract
Start Date: 08/08/2017
Job Title: Project Coordinator
Location: Boston, MA
Duration: 6-12 month open ended contract with possibility of extension
Interview Process: Phone screen to in person

This candidate will be working with Program Managers and Project Managers, provide project management support to the Run the Business and Enterprise Data Management program teams. Key responsibilities include creating project team agendas, capturing and publishing thorough meeting minutes, updating MS Project plans, managing issues/risks lists, and other key artifacts. Provide assistance to resource and demand planning when necessary. Create PowerPoint presentations for senior level audience meetings that require savvy and concise messages and graphs. Assist and create project status reports as a key communication vehicle to project teams, sponsors, and steering committees. Manage project team meeting invites. Maintain SharePoint Sites with current documentation. As directed by the Program Manager, take ownership of various analysis and planning activities e.g., documentation of new workflows, draft of training materials. Serve as a subject-matter expert on project management tools, provide user training as necessary.
Required Skills:
  • 5+ years of experience as a Project Coordinator or Business Analyst in the financial services industry
  • Proven experience using Microsoft Project, PowerPoint, SharePoint and Outlook
  • Must have excellent communication skills and a collaborative personality
  • Strong scheduling and tracking skills
  • Meeting minutes (must have the ability to understand the context of the meeting, and not just record what is being said by everyone at the meeting)
  • Very heavy on the administrative side.
  • Problem solving and attention to detail are absolutely critical.
  • Meeting minutes
  • Managing agendas (for meetings, etc.)
  • Update SharePoint and MS Project Plans (experience with both is great)
  • Assist with creating monthly business unit presentations covering road maps, issues, etc. – PowerPoint
  • Managing calendars
  • Ordering lunch
  • Strong scheduling and tracking skills