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Post Award Analyst
Ref No.: 17-01561
Location: Los Angeles, California
Experience Level: 3 Years
Start Date: 02/09/2017
 Post Award Analyst is part of The Saban Research Institute's (TSRI) Post Award and Research Finance team, primarily responsible for the post award and research finance administration of intramurally and extramurally funded projects M-F 8:00a-5:00p 

Notes from manager: We're really looking for candidates with academic medical center grants experience (this means experience with National Institutes of Health {NIH}, National Science Foundation {NSF}, etc.) grants management.


The Analyst will monitor fiscal performance on projects, prepare, review, and process financial transactions, and ensure timely invoicing, financial reporting, and close-out of grants/contracts. The Analyst will be responsible for cash management of grants/contracts, including the Letter of Credit Drawdown. The Analyst will provide expert support to PIs and divisions/departments for grant expenditure management and reconciliation in accordance with institutional and sponsor regulations and handle issues with integrity. The Analyst will be the point of contact for sponsoring agencies and serve as a liaison for the institution. 
A successful candidate will have research administration and/or clinical research experience;  knowledge of a variety of funding types; experience working with faculty in academic, research, clinical, or administrative settings; ability to collaborate on complex issues; perform effectively in a deadline driven environment; strong interpersonal skills and a strong service orientation.

• Interpret CHLA and sponsor regulations and guidelines for award management and partner with divisional/departmental administrators in managing their intramural and extramural funding
• Responsible for timely invoicing and financial reporting 
• Responsible for timely closeout of grants and contracts through coordination with PIs and department administration
• Review financial transactions for allowablility, allocability, and availability of funding on intramural and extramural funded awards, including check requests, expense reimbursements, subcontractor requests, purchase requisitions and travel requests
• Oversee changes to award budgets and the record keeping of relevant documentation
• Create new Projects in PeopleSoft for intramural and extramural funds
• Review reporting of Time and Effort by research faculty at time of closeout
• Maintain current working knowledge of federal regulations, sponsor policies, and CHLA policies
• Assist in audits or agency inquiries regarding grant and contract activity, including the annual A-133 audit, conducted by internal and external auditors
• Respond to agency requests and coordinate with the Director, Post Award and Research Finance 
• Process letter of credit draw requests and perform regular letter of credit reporting
• Deposit and reconcile all incoming grant/contract payments
• Monitor unbilled accounts and coordinate with the department, Clinical Research and Pre Award and/or the sponsor to ensure payments are received

Communication
• Coordinate with PIs and administrators of divisions and departments 
o Provide exceptional service
o Meet with PIs and/or administrators as needed for award and expenditure monitoring
o Addresses concerns or needs of assigned divisions and  departments 
• Report to Director, Post Award and Research Finance 
• Escalate disputes and takes corrective action as needed

 Problem Resolution
• Answer all questions for the areas served
• Escalate questions and problems as appropriate

At least 2 years of research administration, post award, and/or research finance experience.
Experience working with both grants and contracts in a hospital or university setting.
Bachelor's degree preferred