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Human Resource Coordinator I
Ref No.: 18-13613
Location: Portland, Oregon
Start Date / End Date: 10/28/2018 to 11/30/2018



Job Description - HR Coordinator - Plants

Purpose of Role
The primary purpose of the North America Plant HR Co-ordinator to work directly with the Blue Collar plant workforce to advise on and complete HR Administration processes and blue collar hiring that are required by local plant procedures and collective agreements
The Plant HR Co-ordinator will be expected to understand the relevant union agreement to support Employee and Labor relations processes.
The role also supports the local plant HR Manager in delivery of other HR processes such as employee relations and local training.

Accountabilities

1. HR Administrative Processes 70%
Deliver the following activities, adhering to MBS Employee Services procedures where required:

General
• Provide high-quality, timely, and professional service to customers (blue collar employee & line managers) in responding to queries, advising on policies and procedures and managing HR admin processes
• Educate and support plant hourly paid employees in using self-service systems and contacting the correct service center depending on the nature of the query. The goal is for all employees to use the tools and services directly
• Provide direct support on HR procedures that are local to the plant, for example updating employee information, pay rates etc in the local time capture system, providing advice on local policies
• Maintain HR data in the time system ensuring data reflects the contract, and holiday calendars/ employee data is up to date
• Educate and support Time Administrators to avoid payroll errors. This includes reinforcing compliance to good practices, such as timely review and clearing of errors, and submitting within the deadline. As needed, coordinate with time administrators and employees to correct/initiate pay corrections.

Employee Events (pay & position)
• Perform position completions for new hires and employees with career events in the Time&Attendance system in line with system generated reports (Sharp to LIS transaction report)
• Advise MBS of any hourly wage progression or annual general increases in line with contractual agreements
• Provide advice to line managers to ensure career events are timely and accurately submitted to MBS for processing

Leaves of Absence & Separations
• Provide advice to line managers and employees on the process including where the relevant policies and checklists can be found online.
• Advise the HR Manager of leaves of absence and separations.
• Prepare, send and efile letters as required.
• Conduct exit interviews with targeted employee populations and enter data in case management/survey tool