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Clinical Document Management Specialist I
Ref No.: 18-10958
Location: Cambridge, Massachusetts
Start Date / End Date: 08/21/2018 to 02/20/2019
• Location: Cambridge, MA
• Type: 6 + Month Contract
• Hours: 40 hours/week

¿Job Description:
• Develop the Growing Archive Collection
o Normalize metadata for entry into the Inventory Management system
o Find gaps in recordkeeping metadata and reconcile issues autonomously
o Work with RDSciDocs archive staff to design file structure in the archive, execute the operational activities to maintain a structure
• Logistical Archive Activities
o Manage off-site storage account for paper
o Collaborate with Archivists to run scanning program
o Logistics for the physical transfer of records to any purchasing company
o Oversee the provenance chain custody and transfer of documents
o Updating metadata: removing records from systems regardless of media type; updating metadata files;
• Compliance
o Ensure processes adhere GLP/GCP regulations and Client policies
o Establish standard process documents including, SOP, BBP, WI and Policies as needed
Maintain metrics for the physical portfolio of records and Programs to maintain physical records
Education Requirements:
• Bachelor's degree, Required
• Masters in Library Science or Data Archiving, preferred

Skill Requirements:
  • Ability to manage competing and re-prioritizing tasks
  • Excellent verbal and written communication
  • Experience in conducting repetitive tasks, is a plus
  • Experience with SharePoint and Office 365 is preferred
  • Advanced experience with Microsoft Excel is preferred
  • Must be able to lift 35lb archive boxes
  • Documentation, archive or laboratory science experience, preferred

The R&D Scientific Documentation group is offering a 6 month contract with the potential for extension to a detailed oriented graduate to assist the document digitization program, move to an inventory management program, and a physical space reorganization and optimization. Efforts will focus on the digitization of Client's records from paper to PDF (including lab notebooks, and data binders), as well as working with off-site storage and scanning vendors, inventory management data entry, data normalization, as well as research to support divestments.

Daily activities should include:
• Interacting with third party scanning vendor for off-site scanning:
o Corroborate with Archivists in the preparation for shipment to third parties vendors and manage quality checks of materials scanned
o Tracking and reporting of materials onsite and in scanning process
o Maintain a triage "fix” log of vendor scanning errors
o Ensure metadata is current and accurate
• Supporting the logistics to centralize off site material to Client preferred vendors
• Assist with research requests for divestments and legal discovery
• Optimize current physical space with reorganization of the collection
• Support the integration of records acquired via mergers and acquisitions