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HR Assistant I
Ref No.: 18-02701
Location: Tampa, Florida
Start Date: 03/13/2018
The HR Assistant conducts resume and application prescreening for recruiters. HR Assistants will post job openings to both internal and external job search websites. Maintain proper record keeping for hires, transfers, promotions, test results and other data as requested. The HR Assistant will also keep records of candidate interviews and give status reports to managers. The HR Assistant is required to know the life cycle of the recruitment process in order to assist when needed. The HR Assistant will also facilitate in guiding candidates through the recruitment process and answer questions as they arise.

  • Prepare interview guides and interview schedules using the Selection for Excellence system.
  • Participating in recruitment efforts
  • Posting job ads and organizing resumes and job applications
  • Perform searches for qualified job candidates, using sources such as computer databases, networking,
  • Internet recruiting resources, media advertisements, job fairs, recruiting firms, employee referrals, and other good faith efforts.
  • Prescreens candidates to determine the most qualified and promising candidates according to minimum and preferred qualifications.
  • Utilizes Microsoft Database tools to create interview guides.
  • Administer Microsoft tests; schedule skill, intelligence, or psychological tests; inform applicants about job duties, responsibilities, pay, benefits, hours of work, working conditions, company policies, and other related information. Contact job applicants to inform them of the status of their applications.
  • Maintaining computer system by updating and entering data
  • Scheduling job interviews and assisting in interview process, setting appointments and arranging meetings.
  • Compiling reports and spreadsheets and preparing spreadsheets
  • Pursue and maintain education on recruitment trends, legal aspects of employment and general human resource practices. Including current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA)

Competencies required
  • Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
  • Must possess strong interpersonal skills
  • Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
  • Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  • Must be able to prioritize and plan work activities as to use time efficiently
  • Must be organized, accurate, thorough, and able to monitor work for quality
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
  • High level of proficiency with Microsoft Excel, Word, Outlook,

  • Well organized.
  • Accurate and attentive to detail.
  • Excellent communications and public relations abilities.
  • Strong typing and computer application skills.
  • Ability to assist and support others.
  • Able to operate telephone, PC, copier, and other basic business machines.
  • Uses personal computer workstations to input data accurately.
  • Pays careful attention to details.
  • Scans and edits resumes accurately and efficiently.
  • Proficient in the use of applicant tracking systems and SAP

  • Required: Associates degree in Business or other related field required.
  • Preferred: Bachelors degree in Human Resources or PHR/SPHR.

Additional Requirement
  • Microsoft applications testing will be required for this position. Candidates are required to score 90% or above demonstrating intermediate level abilities with Microsoft word and Excel.

Related Experience
  • 1-2 years of Recruitment/Staffing, Human Resources or other relevant experience. Applicant Tracking System experience. Success Factors Applicant tracking experience is preferred.
  • Supervisory Responsibility
  • This position has no supervisory responsibilities.
  • Work Environment
  • While performing the duties of this job, the employee regularly works in an office setting.

Physical Demands
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Other Duties
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.