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Administrative Support
Ref No.: 17-03100
Location: Charlestown, Massachusetts
Start Date / End Date: 05/01/2017 to 07/31/2017

Position: Administrative Assistant
Duration: 3+ Months
Location: Charlestown,MA

• Performs routine sorting, counting, coding, organizing, dating, batching, research, or cross referencing requiring limited discretion in carrying assignments. Checks own work to ensure accuracy and quality. • Performs filing, prepares labels, and maintains and updates files according to standardized procedures. • Performs simple/routine typing, transferring or copying of information. • Addresses letters or packages, and distributes or re-directs mail. • Performs photocopying and faxing, according to instructions. • Types and accurately enters data, following specific written or verbal instructions. • Retrieves and/or delivers files or other information. • Prepares and assembles materials, according to instructions. • May answer phones and/or provide reception. • May distribute or replenish inventory or supplies; may lift or move materials. • Maintains and updates logs, files or records and posts or enters data. • Follows procedures to look up, locate and retrieve information, and maintains or updates records and files. • Organizes or sorts information alphabetically or numerically; compiles and checks for accuracy and/or conformity. Learns and meets quality and productivity standards. • May complete forms or prepare basic correspondence as directed.

Qualifications: Education: • High school diploma or GED equivalent required plus 1 to 3 years related experience Preferred/Desirable: • Some college is preferred Experience: • 1-3 years of related clerical experience is required Preferred/Desirable: • Basic Microsoft Office (Word/Excel/PowerPoint) experience is preferred. Certification or Conditions of Employment: • Pre-employment background check Competencies, Skills, and Attributes: • Detail oriented; skill in filing, sorting, entering, or posting data. • Basic reading, writing, arithmetic, and proof reading skills. • A willingness to learn, follow directions and work compatibly with others. • Basic courtesy and effective usage of English language to read, write, and express ideas orally. • Skill in operating/using standard office machines/equipment (e.g. copy machine, word processor.) Working Conditions and Physical Effort: • Regular and reliable attendance is an essential function of the position. • Ability to work OT during peak periods. • Work is normally performed in a typical interior/office work environment. • No or very limited physical effort required. No or very limited exposure to physical risk. • Routine office environment; may be required to move or lift materials up to 25lbs.