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Administrative Assistant II (Serono)
Ref No.: 17-02204
Location: Rockland
Start Date / End Date: 03/27/2017 to 08/25/2017
Overview:

Randstad in partnership with the leader in pharmaceuticals, Client Serono, is seeking an experienced professional to support their organization in Rockland, MA.

Company Information:
Striving to transform lives through medical science:
Client Serono is the U.S. subsidiary of Client Serono (parent company Client KGaA, Darmstadt, Germany). Client Serono, Inc. is a leader in the U.S. biopharmaceutical industry. We have more than 1,000 employees throughout the United States with fully integrated commercial, clinical, and research operations near Boston and headquarters in Rockland, Massachusetts.
Client Serono has more than 30 trials in our global clinical pipeline, focused on developing innovative therapies for cancer and neurodegenerative diseases such as multiple sclerosis and Parkinson's disease.

Purpose of the Role:
This role will apply superior administrative, organizational, and computer skills to the operations, organization and planning of the department.

Primary Duties & Responsibilities:
• Process weekly lab orders; directly with Vendors using department Client Card and or through SAP accounting System; reconciliation at month end
• Travel arrangements and scheduling for Staff on Domestic and International flights. Reconciliation of business expenses at end of each trip within the CONCUR system.
• Project work such as event planning support and assist in areas as needed, will also be critical elements to this role.
• Conference room booking (so Lotus notes utilized)
• Multiple, conflicting priorities must be managed within standards.
• Backup coverage for Executive Assistant when needed.
• Meeting minutes
• Filing
• Editing, proof reading and creating documents
• Any and all other administrative duties as assigned by Client Serono
Accountability Area:
• Ensure Client Serono's adherence to financial and procurement guidelines
• Responsible for supporting the creation of purchase order from requisitions, document production, customer service support by end users at Client Serono.
• Responsible for supporting the corporate card guidelines.
• Act as the "go to” for the department
Experience & Education:
• Minimum of 5 years experience in office setting
• High School diploma or equivalent
• Experience in accounting support in an administrative capacity
• Proficiency with Microsoft Office software. Experience using Lotus Notes, Concur and SAP is a plus.


Personal Skills & Competencies:
• Effective Communicator
• Team Player
• Highly Proactive
• Self Motivated
• Flexible
• Systems savvy
• Ability to work in a fast paced environment
• Ability to have grace and poise under pressure