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Administrative Assistant - III
Ref No.: 18-07191
Location: Foster City, California
Start Date / End Date: 06/11/2018 to 12/10/2018
In addition to Senior Administrative Assistant responsibilities, prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance. Arranges for needed resources in order to meet timelines. Uses advanced level software programs such as Excel, ChClientraw, Filemaker Pro, Access and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations. Under manager¿s direction, creates draft reports, documents, presentations and templates using raw data. May gather data using internet searches. Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations. Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances. May coordinate group lease cars requirements and activities (at International Locations). May assist with facilities space planning or office set-up. May screen and prioritize manager¿s mail and email. Assists in the orientation of new administrative assistants and other staff. Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.