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Essential Duties & Responsibilities
Includes the following. Other duties may be assigned.
Responsible for the daily operations of Payroll Services for the AIDS Healthcare Foundation while maintaining a superior customer service culture in support of the AHF employee population. Facilitates cross functional relationships with internal departments such as Human Resources, Accounting, and other departments.
Major Duties and Responsibilities
Under direction of the Director of Payroll supervises a staff of payroll professionals, which processes payments for over 1,600 employees.
Provides proactive leadership and direction to ensure the timely and accurate processing of payroll and benefits payments and related management reports.
Works with senior management in evaluating the Payroll systems and implementing strategic initiatives impacting payroll operations.
Serves as subject matter expert for all federal, state and foreign payroll laws to ensure compliance with applicable state, federal and foreign tax laws; wage and hour laws as well as maintain relationships with internal and external auditors regarding payroll issues.
Serves as the departmental liaison on payroll- related matters including; maintaining employee payroll data, including documentation and supporting all authorized deductions from pay.
Manages payroll vendors and service providers.
Coordinates production of W -2 forms and related year -end tax reporting.
Resolves employee pay - related issues, including overpayments, late pay, deductions, and related pay adjustments.
Works with various other departments in managing the Corporate Insurance coverages.
Business Process Improvement
Maintains a high level of understanding of best -in -class operations through continuing education, benchmarking, attending user conferences, and forming cross - functional partnerships.
Develops a thorough understanding of the existing Payroll systems and applications and recommends opportunities to leverage and scale them to support existing payroll operations.
Identifies business improvement opportunities, system edits, and reports to improve payroll accuracy, efficiency, and promote outstanding customer service.
Participates in the development and implementation of strategic plans, business process enhancements, and training programs.
In conjunction with the Controller's office, oversees payroll accounting functions including final review and approval of the reconciliation of balance sheet accounts.
Ensures consistent and timely compliance with account policies and controls governing payroll operations.
Responsible for the development, implementation, and maintenance of procedures and controls sufficient to adequately account for all payroll transactions.
Identifies potential payroll risks and takes action to mitigate such risks.
Oversees the development of routine and ad-hoc reporting tools and solutions to ensure appropriate financial information is made available to employees and management in a timely manner, including reports detailing gross payroll, hours worked, leave accruals, benefits and tax deductions, etc.
Manages two or more payroll coordinators both centrally or regionally.
Participation in AHF Meetings/Committees
Attend AHF Meetings as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge of Payroll systems and Spreadsheet software. Previous experience in using ADP software is preferred.
Managing Processes, People Management, Data Entry Management, Reporting Skills, Compensation and Wage Structure, Benefits Administration, Workers Compensation, Employment Law, Developing Standards, Financial Skills, Accounting.
Education and/or Experience
Bachelor's degree (B.A.) from four-years college or university; seven to fifteen years related experience and/or training; or equivalent combination of education and experience.
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