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Executive Assistant
Ref No.: 18-15591
Location: Philadelphia, Pennsylvania
Executive Assistant 

Performs administrative duties of a complex nature in support of the Chief Clinical Research Officer/Assistant Vice President. Duties fall into two broad categories: (i) executive administrative support for the Office of the CCRO/AVP; and, (ii) administrative support for the research program of the CCRO and affiliated faculty.
Responsibility/Standard
1. Executive administrative support for Office of the CCRO/AVP
• Manage the general office functions of the CCRO/AVP including scheduling, purchasing, travel, maintenance, and communications
• Manage the general office functions of the Senior Director of the CRSO including scheduling, purchasing, travel, maintenance, and communications
• Assist CCRO/AVP in organizational efforts including internal and external presentations, and coordination of executive activities with Research and Hospital Administration
• Prepare, edit, and distribute correspondence, reports, memoranda, contracts, agreements, and other documents for the CCRO/AVP
• Support the CCRO with project timeline management for ongoing projects within the CRSO
• Serve as the main contact person for the Office of the CCRO/AVP; respond in a timely, reasonable, and professional manner to requests for materials, meetings, and other matters as they occur.
• Provide other general administrative support as required
2. Administrative support for the research program of the CCRO
• Prepare, submit, and track all local and national regulatory documents in support of the research program of the CCRO
• Coordinate and track (with Research Administration) external and internal cost accounts for the CCRO
• Coordinate and manage hiring processes (with Human Resources) for all new research program and office personnel
• Provide other general administrative support as required
3. Administrative support for the CHOP based PENN biostatistics faculty
• Assist CHOP based PENN biostatistics faculty with schedule management, purchasing, and travel reimbursement

• Working knowledge of how translational research works
• Working knowledge of research grants and contracts
• Demonstrates consistently effective communication skills (verbal and written) and is capable of concurrently managing multiple complex projects.
• Possesses high-level computer skills, including but not limited to, word processing, spreadsheet construction, presentation software, project management software using Gantt diagrams or other project tracking methodologies, and electronic communications.
• Outwardly demonstrates a sanguine, customer-service oriented demeanor.
• Works against tight deadlines with a positive, "can-do" attitude.
• Capable of prioritizing duties and working independently.

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