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Job Description: ***PLEASE NOTE*** Shifts are broken up Sun-Tues and Thurs - Sat, with every other Sat for each shift. Must have HIPAA Knowledge.
As part of the Release of Information Team, interprets and responds to requests for protected health information. Ensures the privacy of the patient by safeguarding and protecting protected health information in the performance of duties. Fulfills release of information requests in an accurate and professional manner within timeframes established in contracted Service Level Agreements with the customer. Adheres to Customer policy and Iron Mountain policy, as well as state and federal regulatory guidelines surrounding the release of protected health information. Reproduces protected health information using a variety of technologies, including photocopiers, scanners and facsimiles. Performs data entry functions, utilizing Company's tracking application, to log, monitor, and complete requests for information. Provides routine service to customers regarding release of information requests, and the retrieval and delivery of protected health information and materials on-site at customer facilities and at designated Record Centers. Periodically, attends meetings and/or training to keep abreast of industry and regulatory changes effecting release of information functions.
Primary (P) or Secondary (S) Key Responsibilities: What are the main responsibilities of the job? Indicate which are primary (essential to the job) and which are secondary (not essential to the job). % of Time Spent:
P A. Process all requests for release of information by locating and retrieving the corresponding protected health information in a timely and efficient manner and as prescribed by company policies and procedures. Safeguard and protect the patient's privacy by verifying the requestor type and release requirements in accordance with HIPAA guidelines and company policy. 25%
P B. Reproduce the requested information according to Service Level Agreement timeframes and in accordance with the authorization and/or legal requirements (e.g., subpoena) and methodology established by the customer or Record Center (i.e., fax, scan, photocopy). 25%
P C. Identify the status type for the request for information (walk-in, fax request, pre-payment) and enter pertinent data into the release of information tracking application. 15%
P D. Verify the accuracy and quality of reproduced work and data entry prior to providing information to the requestor. Ensure that work is performed in accordance with federal and state statutes. 15%
P E. Generate cover letters (based on the status type), pre-payment notices and invoices and mail information to the requestor. Upon receipt of payment or pre-payment from the requestor, finalize the request in the tracking application and process payment according to company policy. 10%
S F. Utilize a variety of computer systems and maintain procedural consistency as delineated by the facility and/or Record Center. 5%
S G. Perform other duties as assigned. 5%
Functional Knowledge, Skills, and Competencies: (Define the knowledge and skills required to demonstrate proficiency/competency in the job.)
• High School Diploma or GED required, Associate's Degree preferred. R.H.I.T. desired.
• A minimum of 1-3 years of customer service experience, records management or healthcare experience required.
• Demonstrated ability to maintain a high level of confidentiality regarding patient information. Knowledge of HIPAA preferred.
• High comfort level with computer programs and software. Proficiency with data entry functions.
• Strong organizational and interpersonal skills; attention to detail and the ability to multitask.
• Solid oral and written communication skills.
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We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color sex, national origin, citizenship status, age, sexual orientation, gender identity, marital status, uniform service member status, genetic information, disability, or any other protected status, in accordance with all applicable federal, state, and local laws. This practice extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Our organization participates in E-Verify.
EEOC and E-Verify