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Administrative Assistant
Ref No.: 18-13244
Location: Charleston, South Carolina
Job Description: JOB TITLE: Administrative Assistant
I. JOB SUMMARY –
Performs clerical, administrative and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception. Provides secretarial services for one or more persons, typically at the middle-management level.
II. ESSENTIAL DUTIES AND RESPONSIBILITIES –
1. Maintains office files and records in accordance with internal procedures.
2. Receives and refers visitors and telephone callers.
3. Responds to routine requests for information and refers more complex requests to appropriate staff member.
4. Opens and distributes mail. Responds with form letter to routine requests.
5. Prepares routine letters and memoranda from specific instructions.
6. Assembles relevant data, and compiles information as directed.
7. Produces a variety of correspondence and reports.
8. Maintains appointment calendars.
III. REQUIREMENTS –
1. High school diploma or equivalent
2. Demonstrated proficiency in PC applications.
3. Ability to type with speed and accuracy.
4. 10-key by touch.
5. Excellent organization and prioritization skills.
6. Effective oral, written and interpersonal communication skills.
IV. PREFERRED QUALIFICATIONS –
1. College level coursework.
2. Prior administrative support experience in a computerized office environment.