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Executive Assistant (Wayne, PA)
Ref No.: 18-03217
Location: Wayne, Pennsylvania
Position Type:Full Time/Contract
Start Date / End Date: 06/04/2018 to 09/03/2018
Paladin Consulting is currently hiring an Executive Assistant to join our team working onsite at our client's office located in Wayne, PA.

We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family.

Job Title: Executive Assistant
Work Location: Wayne, PA
Duration: Long-term contract
Education/Experience Required: College Degree preferred but will consider applicants with equivalent work-related experience with a minimum educational requirement of a H.S. Diploma or GED equivalent.


Job Description & Responsibilities:
  • Provide organizational and administrative support to the Executive Vice President - Global Sales and Solutioning, Senior Vice President - Global Solutions Engineering, and Senior Vice President – Global Customer Services such as facilitating the completion of required reports, coordinating expense report submissions and approvals, etc.
  • Manage executives' calendars and meetings; anticipate and prepare information and materials executives will require.
  • Schedule travel (domestic and international).
  • Coordinate and arrange quarterly sales leadership meetings. This includes in assisting with agenda preparation, reserving facilities, and ensuring facilities are properly set-up for the meeting.
  • Assist with the coordination of sales and marketing team events.
  • Expense report submission for the SVP - Sales and SVP - Sales Operations.
  • Respond to requests (phone, e-mail, in-person requests, etc.) by gathering and providing information, referring non-routine calls to appropriate staff.
  • Locate and gather information, in some cases highly confidential and sensitive, from the appropriate sources to assist in resolving business issues.
  • Compose, modify, and proofread correspondence and from general instruction or based on special knowledge of the area and Company; assist in the preparation of presentations.
  • Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.
  • Assist with Marketing projects as needed.
  • Provide analytical support to the Executive Vice President – Global Sales & Solutioning.
  • Provide project management, budget management, coordination, and all other support and management at various events and meetings
  • Work closely with Executive Assistants to CEO, CFO, General Counsel and other members of the Leadership team to provide backup support on a daily or as needed basis.
Skills & Qualifications:
  • College Degree preferred but will consider applicants with equivalent work-related experience with a minimum educational requirement of a H.S. Diploma or GED equivalent.
  • Minimum of three years administrative experience
  • Exceptional written and verbal communication skills required; proven ability to organize, develop, and deliver clear and concise messages required.
  • Ability to consistently follow through and take ownership of projects required.
  • Ability to handle multiple projects or tasks, with multiple owners, while effectively prioritizing to meet deadlines required.
  • Strong interpersonal skills and attention to detail required.
  • Proven ability to anticipate, take initiative, resolve issues, exercise good judgment and discretion and analyze and resolve confidential, difficult, and sensitive situations with minimal direction required
  • Expert level experience with Outlook Mail, Outlook Calendar, Internet, and mastery of MS Office Suite: Excel, PowerPoint, and Word required.
  • Must be knowledgeable in utilizing various office equipment and technologies
  • General knowledge of all facets of executive administration, to include phone and in-person business protocol, composition of letters and memos, travel arrangements, event planning, and all other relevant items required.
  • Excellent organizational and prioritization skills, including the ability to balance multiple issues and projects in a fast-paced environment and provide all deliverables on a timely and accurate basis required.
  • Ability and willingness to work overtime as required.
Preferred Experience/Skills and Competencies/Knowledge:
  • Oracle and other database management systems.
  • Previous experience working within the Technology industry preferred
For more information or to view other opportunities, visit us at www.paladininc.com.

Paladin is an EEOC employer. We drug test and background check!