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Sr Receptionist (Irvine, CA)
Ref No.: 18-01014
Location: Irvine, California
Position Type:Right to Hire
Start Date / End Date: 02/26/2018 to 04/20/2018
Paladin Consulting is currently hiring a ­­­­­­­­­­­­­­­­­­­­Sr Receptionist to join our team working onsite at our client's office located in Irvine, CA.

We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family.

Job Title: Sr Receptionist
Work Location: Irvine, CA
Duration: Long-term contract with option to hire
Education/Experience Required: High school diploma or equivalent

Job Description & Responsibilities:
  • Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.
  • Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times as well as coordinating with Staff in regards to Catering.
  • Answers all incoming telephone calls made to the firm, by following firm/client phone etiquette expectations and ensuring communication at a friendly, professional level.
  • Performs clerical/admin asst duties:
  • Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
  • Prepares documents, maintains files and calendars, schedules appointments and meetings as required.
  • Manages calendars and assists in meeting deadlines as required.
  • Provides light housekeeping duties, maintaining an organized work space.
  • Provides "value added” services as approved by Site Manager/Supervisor.
  • Builds professional relationships with clients as well as employees within the firm.
  • Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.
  • Understands firm culture and expectations in regards to greeting clients and other visitors to the firm.
  • Maintain proper visitor and guest security procedures as laid out by the client and the firm.
  • Monitors whereabouts of attorney's and staff in order to appropriately handle telephone calls, visitors and / or questions.
  • Maintain professional appearance and cleanliness of firm lobby.
  • Performs light hospitality when necessary, coffee, water.
  • Typing basic documents or forms.
  • Performs other duties as assigned.
Skills & Qualifications:
  • High school diploma required.
  • Two years of related business experience preferred, strong preference Reception and/or Administrative experience.
  • Experience particularly in a law firm/legal environment is a plus.
  • Must pass background & conflicts checks.
  • Greet everyone with professionalism and politeness.
  • MS Office Suite experience, specifically Word and Outlook.
  • Adobe Pro/PDF Pro experience is a plus but not required.
  • Excellent customer service skills and detail oriented.
  • Ability to handle multiple tasks simultaneously.
  • Demonstrated organizational and communications skills.
For more information or to view other opportunities, visit us at www.paladininc.com.

Paladin is an EEOC employer. We drug test and background check!