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Administrative Assistant I
Ref No.: 17-04249
Location: Rochester, New York
Position Type:Full Time/Contract
Start Date / End Date: 10/30/2017 to 10/29/2018
Paladin Consulting is currently hiring an Administrative Assistant to join our team working onsite at our client's office located in Rochester, NY.

We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family.

Job Title: Administrative Assistant
Work Location: Rochester, NY
Duration: 1 year contract
Education/Experience Required: High school diploma; minimum of 2 years of administrative experience are required.

Job Description & Responsibilities:
  • Provides dedicated administrative and clerical support for specific functions or management within a department.
  • Updates and distributes regular reports.
  • Performs general administrative duties for department as required (i.e. filing faxing emailing making copies etc.).
  • Provides secretarial support to department staff members by preparing and typing correspondence and documents (i.e. memos presentations etc.)
  • Maintains databases master lists statistics and/or essential files on pertinent department information.
  • Coordinates information reviews for accuracy records all changes and may generate reports for managerial review and approval.
  • Establishes monitors and coordinates procedures for audit and control of information for the department.
  • Schedules meetings maintains calendars resolves time conflicts and coordinates needed meetings and events.
  • Assists with prioritizing daily work routine around key deliverables and daily agenda.
  • Manages inventory of office supplies tools and equipment as needed. Runs necessary reports for department.
  • Maintains office equipment schedule service and order replacement of software and hardware when needed.
  • Processes expense reports.
  • Receives clients and visitors. Answers telephones providing direction and assistance requiring working knowledge of company procedure.
  • Receives visitors and answers telephones providing assistance or directing to the appropriate office or person; exercises discretion and interpretive judgment in frequent and often stressful contacts with public.
  • Schedules appointments and arranges for meetings; relays information exercising tact to maintain good relations and avoid offense.
  • Manage time and priorities so that important non-urgent responsibilities are met while also handling frequent urgent interruptions.”

Skills & Qualifications:
  • High school diploma
  • A minimum of 2 years of administrative experience are required.
  • Computer literacy is required along with the ability to type 35-40 wpm.
  • Excellent written and verbal communication organizational and prioritization skills are required.
  • General accounting knowledge is preferred.

For more information or to view other opportunities, visit us at

Paladin is an EEOC employer. We drug test and background check!