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Project Support Assistant
Ref No.: 18-20159
Location: Atlanta, Georgia
Purpose:
This position will primarily support department in administrative tasks. Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. 

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Responsibilities:
• Prepares contract documents and bidders list, as assigned.
• Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system.
• Is coordinator of project communications.
• Frequently interacts with upper management on related project issues, as well as external clients.
• Performs scanning and electronic filing.
• Assembles documents (reproduction and collation).
• Performs word processing and data entry.
• Generates or distributes ad hoc reports using various business systems and databases to internal project team.
• Generates simple documents, such as letters and memos.
• Generates more complex documents, such as spreadsheets and presentations.
• May route and track invoices.
• May verify accuracy of invoices prior to approval.
• Performs other general clerical duties as needed.
• Individual contributor with no subordinates

Preferred Job Qualifications:
5+ years relevant experience preferred. High School Diploma or equivalent preferred. Preferred Competencies:
• Intermediate MS Word skills
• Intermediate MS Excel and PowerPoint skills
• Intermediate MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Customer focus
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize