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Administrative Assistant - Contract
Ref No.: 19-00015
Location: New York, New York
Job Description:

Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient, detail oriented, and proactive manner.


Responsibilities of the position include, but are not limited to:
  • Heavy interaction with senior management and their assistants
  • Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
  • Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
  • Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
  • Process and track expense reports and reimbursements
  • Produce letters, memoranda, presentations, reports, etc. as necessary
  • Proofread documents for appropriate grammar, punctuation and spelling
  • Assist in presentation preparation
  • Provide core administrative support such as faxing, filing, and copying
  • Performing ad hoc projects as needed

    Required Skills:
  • Ability to perform in a fast paced environment and interact with senior management
  • Strong analytical, interpersonal and communication skills
  • Excellent organizational skills
  • Detail oriented
  • Strong time management skills
  • Ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
  • High energy level
  • Excellent phone manner a mustSelf-starter with the ability to work independently and with minimal guidance

    Education:
  • College degree preferred or equivalent experience