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Temp | Administration | Executive Assistant | Level 2(USD)
Ref No.: 18-05944
Location: New York, New York

Supporting 3 MDs and 1 ED.


Key responsibilities include:
-Calendar management for team of MDs and EDs
-Assist in booking larger conferences / meetings
-Manage document preparation / distributions for meetings
-Office supplies management for ORD team
-Mail distribution
-Phone coverage
-Book travel
-Visitor registration
-Expense reports

Successful candidate will have 7 years experience in an administrative support or similar role. Prior experience supporting director or other high level executives is required. Supports executives and administrative staff in general office duties and defers all significant decision making to management. Requires a high level of professionalism and business etiquette. Due to the confidential and sensitive nature of information to which the Executive Assistant may be exposed, discretion is required. Position calls for initiative, independence, and compliance. Must be able to learn quickly and to engage in a number of detailed tasks at once. Must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them. Prior experience at Client, as well as factors such as a specific college degree or multilingual fluency, may be preferred.