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Accounts Payable Specialist
Ref No.: 18-00031
Location: Columbus, Ohio
Position Type:Direct Placement
Start Date: 04/04/2017
The Accounts Payable Specialist administers all activities within the Accounts Payable department to facilitate accurate and efficient recording of all Ventech Solutions costs and financial responsibilities. The Accounts Payable Specialist ensures 100% compliance with federal, state, and local regulations at all times. The Accounts Payable Specialist is a self-starter with effective communication skills, can successfully multi-task, and meet designated deadlines.

  1. 40%: Administers all activities within the Accounts Payable department including but not limited to: maintaining all Accounts Payable records; set up of new vendors in Costpoint; receiving of vendor invoices, clarifying any questionable invoice items and/or pricing; analyzing costs in relation to actual hours worked vs timecards, purchase order matching against invoiced costs, and communicating any discrepancies directly with the vendors.
  2. 20%: Performs project/task coding of all costs and insures compliance with federal government cost pool allocations.
  3. 20%: Verifies all vendor addresses and federal ID numbers, checks vendor files for any previous payments; seeks and receives payment authorization signatures; enters invoices into Costpoint accounting system, records assigned voucher numbers, prepares invoices for payment and prepares AP reports.
  4. 10%: Maintains copies of all vouchers, invoices, and associated correspondence. Provides training to others within the Finance department performing any AP related activities and responsibilities.
  5. 10%: Communicates with Project Managers and vendors regarding invoice inaccuracies and needed rebillings; respond to all vendor payment inquiries.


Associate's Degree

Related Work Experience: 2 years

Work experience / skills / abilities required to perform the job effectively.
A high level of detail and accuracy is required.
Must have strong financial analytical and organization skills with a high degree of attention to detail.
Must be able to successfully manage multiple tasks and adhoc requests for information from project managers, vendors, and finance team leadership on an on-going basis.
Must uphold a high level of confidentially regarding company expenses and cash flow.
Must possess excellent verbal and written communication skills.
This position is an individual contributor and has no supervisory responsibilities. Provides functional expertise through day-to-day work tasks. Works under the supervision of management.