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Document Controller/Specialist
Ref No.: 23-01907
Category: Experienced Professional
Location: Tulsa, Oklahoma
Position Type:Right to Hire
Start Date / End Date: 03/20/2023 to 12/31/2023
Genesis10 is seeking a Document Controller/Specialist for our client in the Oil and Gas / Energy industry. This Contract to Hire position is located in Tulsa, OK.
Description: As Document Controls Specialist III within the Tactical Projects Group, you will act as primary support for capital maintenance projects that range in total value of approximately $300MM annually. Must have an aptitude for projects execution, project life cycle, data analytics, proficiency in databases and knowledge of our business are keys to success! Work with PMs and Engineers in four manager groups supporting four key areas: development and use of Aconex system; refinement of Innovation Management (IM), an MS Excel database; Interface and management of Maximo data/requirements (e.g., management of change (MOC) compliance and outage scheduling); track and report on safety incidents and general support to project management teams' efforts.
  • Using Aconex, develop and establish a cadence and proper workflow process for ensuring all documentation is received on a project prior to close out.
  • Work in a team environment and develop a project Aconex procedure to ensure workflow and document reviews are completed in Aconex in a manner that supports the use and needs of the project teams in the Tactical Projects Group
  • Using IM (an MS Excel database), review project entries handed over from the Technical Services group to the Tactical group and make the appropriate edits and updates to ensure project accuracy and quality control.
  • Support the creation of a process and workflow for identifying and reporting on project location to assist with project mapping.
  • Interface with project managers and administer the necessary documentation to schedule pipeline outages through Maximo; coordinate any issues with Pipeline Control
  • Interface with project managers and project team members to track and report safety incidents.
Education/Years of Experience:
Required: High school diploma/GED and a minimum of four (4) years' experience in the energy industry
Other Requirements:
  • Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority.
  • Needs proficient knowledge of Microsoft Office applications and PC skills, with higher levels of skill in Excel, Power BI, and Access applications.
  • Preferred to have skills and knowledge in the use of Aconex.
  • Shown experience with electronic deliverables management and associated systems (Oracle, Aconex, SharePoint, OpenText)
  • Demonstrates understanding of naming schema, data management standards, and data migration.
Desired Skills:
Preferred: Experience working in regulated environment regarding PHMSA, FERC, DOT, BESE, PSM, etc.
Preferred: Quality of Lean Management (ISO 9001, Six Sigma); Project Management Professional certification; Experience with Smartsheets
Preferred: Bachelor's degree and a minimum of six (6) years' experience in document management, project controls, project management, or project controls
W2 Status:
Only candidates available and ready to work directly as Genesis10 employees will be considered for this position.
If you have the described qualifications and are interested in this exciting opportunity, please apply!
Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year—in contract, contract-for-hire, and permanent placement roles. With more than three hundred active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.
Benefits of Working with Genesis10:
  • Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
  • The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years. • Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
  • Behavioral Health Platform
  • Medical, Dental, Vision
  • Health Savings Account
  • Voluntary Hospital Indemnity (Critical Illness & Accident)
  • Voluntary Term Life Insurance
  • 401K
  • Sick Pay (for applicable states/municipalities)
  • Commuter Benefits (Dallas, NYC, SF)
  • Remote opportunities available
For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.
Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.