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Administrative Assistant
Ref No.: 18-29688
Location: San Diego, California
Job Overview:
This position will be responsible for administratively supporting a large organization within our company from team members up to the VP level. The Administrative Assistant will initially be responsible for providing coverage for general department functions including:
Coordinating complex functions (celebratory, lunch meetings, team building, etc) from planning to execution
  • Extensive travel booking for both domestic and international travel
  • Expense Reporting Facilitating meetings
  • Reporting
  • Other general department support tasks.
  • Complex calendaring via MS Outlook
Minimum Qualifications:
  • 7 years' experience in an office environment as an Administrative Assistant 5
  • Strong MS Outlook skills, especially with calendaring
  • Prior experience booking travel (both domestic and international)
  • Strong and effective communication skills -Strong organization and prioritization skills
  • Must be reliable in attendance, punctuality, and meeting deadlines

Preferred Qualifications:
Ability to work independently with minimal supervision Ability to interact with many employees across the company Ability to juggle multiple projects and to multi-task and prioritize various responsibilities on a daily basis with little supervisory input. Must work positively in a team environment and be responsive to department and customer needs with a high sense of urgency Effective written and verbal communication skills Comprehensive knowledge of departmental/organizational practices, policies and procedures

Education:
Preferred: Associate's
 
The ideal candidate will be excited about the opportunity to develop their skills and grow to support our organization at the VP level once they are well-established in the role. This position requires the ability to handle multiple tasks successfully, identify and resolve problems, prioritize workload and effectively handle distractions, work effectively and cooperatively with co-workers, maintain a professional attitude and provide a high level of customer service. This team thrives off of team work - many projects are large-scale and will require cooperation and working closely with other team members.