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Project Coordinator - Contracts
Ref No.: 18-29422
Location: Boston, Massachusetts
Job details: 
Project Coordinator - Contracts
MA-ITS63_Proj.Coor._EHS_FY19-002– HIX PC
8 months Contract

Job Description:
Position Summary:
The HIX Project Coordinator/Contracts (PCC) will provide administrative support to the MaHIX Procurement and Contracts unit. The unit consists of Senior Procurement/Contracts Manager, a Procurement Manager, and a Contracts Manager. Although this is primarily an administrative position, the successful candidate will have opportunities to contribute substantively to the work of the unit, including drafting documents and some project management.
  • Schedule meetings and coordinate conference calls
  • Document and maintain records of meeting minutes, and decisions,
  • Track and complete project as well as related tasks and activities.
  • Document project reports, schedules, budgets, cost tracking reports and other pertinent records
  • Prepare and design presentation ready reports utilizing desktop publishing software; to include graphics, word processing and spreadsheet files in professional reports for presentation. All presentations need to be in various formats; hard copy, Powerpoint slides, overhead projector and webinars.
  • Provide ad hoc administrative support to the Contracts Team as well as supporting the Director of Program Planning and Administration when requested
  • Conduct research, collect and analyze data to prepare project reports and documents; including the use of running queries and summarizing information into consolidated charts and graphs
  • Learning and understanding the larger picture of the various organizations involved in the project and the extent of their interests as our Business Partners.
  • Develop and maintain effective relationships with team members, senior leadership, vendors and stakeholders
People who will be successful in this position are those who possess:
  1. Bachelor's degree or equivalent work experience
  2. 2-5 years of working experience in a similar role in the public sector or IT operations
  3. Excellent communication skills both written and formal
  4. Ability to work in a dynamic, entrepreneurial environment 
  5. Ability to respond proactively to requests and ensure they are completed timely, of high quality and reflect the stakeholder's unique need.
  6. Pragmatic, flexible negotiations style.
  7. Team player, collaborative, with a focus on initiative and problem-solving.
  8. Strong analytical and communication (articulate oral and written) skills.
  9. Superb organizational skills and attention to detail.
  10. Capacity to identify inefficiencies and recommend solutions.
  11. Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, Publisher, Outlook; MS Project and Visio.
Manasa Jampala
Team Lead – US Staffing

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