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Executive Assistant
Ref No.: 18-28088
Location: Milwaukee, Wisconsin
Title: Executive Search Coordinator
Reporting Relationship: Director Global Executive Search

POSITION PURPOSE: With guidance from the Director Executive Talent Acquisition, supports the executive talent acquisition team with administrative activities that impact the team’s ability to recruit leadership and executive level talent.


o Acts as the face of client and concierge for leadership and executive level candidates (internal and external) in a manner that positively impacts their perception of the company
o Supports and maintains strong relationships with internal and external stakeholders (i.e., search firms and global internal partners)
o Manages and coordinates complex interview schedules (telephone, video and on-site) with candidates and client leadership/executives in multiple time zones and multiple countries, including travel arrangements (air, hotel, and ground transportation)
o Ensures candidates and interviewers have all necessary information (i.e., interview itinerary, resume, travel itinerary, job description etc.) to ensure a positive experience for all.
o Ensures the interview day runs smoothly for candidates and interviewers by monitoring the progress throughout the day.
o Serves as the administrative point of contact with the executive assessment vendor partner.
o Utilizes the Applicant Tracking System (ATS) as needed.

Required Qualifications:
o Minimum of five years experience providing administrative support with significant interaction at the executive level
o Proven ability to balance multiple complex detailed activities
o Ability to handle highly confidential and sensitive information in a professional manner.
o Strong verbal and written communication skills, including the ability and comfort to communicate with senior level leadership in the organization.
o Exceptional organizational skills and the ability to establish and re-establish priorities.
o Impeccable attention to detail; must ensure a high level of accuracy.
o Ability to innovate and assist with developing new processes.
o Ability to work independently and with minimal direction.
o Proficiency in the Microsoft Office software with advanced skills in Excel and PowerPoint.
o Demonstrated strong customer service focus and ability to build successful partnerships.
o Strong critical thinking and problem solving skills.
o A positive attitude in a fast paced environment with a willingness to adapt to change.
o Desire to continuously develop self by seeking and accepting feedback, building self-awareness, and making visible improvements in skills and behaviors

Requirement: PowerPoint & Outlook
Taleo is nice to have but not a requirement