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Administrative Assistant
Ref No.: 18-28064
Location: Lewisville, Texas
Job Title: Administrative Assistant
Work Location: Lewisville, TX, 75067
 
Description:
 
To provide administrative support to a department(s) supervisor/manager and to help assist the department provide the highest level of service possible.
Includes frequent high-level clerical work, organizing, scheduling, coordinating, researching & preparing reports & correspondence and distribution of information in a timely manner for supervisor.
 
Scope: Types reports, memos, letters, and minutes from meetings.
 
  • Compose routine correspondence 30%.
  • Screen and channel telephone calls to the appropriate party 10%.
  • Maintain personnel files including tracking PTO time 5%.
  • Distributes appropriate information to the various support areas 5%.
  • Order supplies, makes photocopies and faxes information 5%.
  • Organizes, prioritizes, distributes/ routes incoming mail 5%.
  • Schedule appointments makes travel arrangements for his/her supervisor or as directed and coordinates meetings 10%.
  • Maintain up-to-date files of correspondence & other records 10%.
  • Compiles information & reports as requested or scheduled 10%.
  • Prepares reports and may need to reconcile a report (examples of reports are expense reports and power point presentations) 5%.
  • Performs other related duties as assigned that may not be specifically listed in this position description 5%
 
Education/ Experience Required:
 
  • HS Diploma/GED required.                                                                                           
  • Manage his/her own workflow & resolve questions and problems w/ supervisor.
  • Meet deadlines & work under the stress of maintaining proper liaison between dept heads, managers, employees and customers. Prepare correspondence to internal & external customers.
  • Good communication and organizing skills. Detail oriented.
  • Communicate effectively and professionally with management at all levels.
  • Meet attendance standards & work OT hours as needed.
  • Comprehend circumstances of various situations and make appropriate individual(s) aware for decision-making. Excellent working knowledge of PC/word processing.
  • Accurate input ability of at least 50wpm
 
For more details – please contact:
 
Rishikka Jaiswal
Direct: 703-889-6585
Email: rishikkaj@lancesoft.com