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Executive Assistant
Ref No.: 18-26743
Location: Brighton, Massachusetts
Responsibilities:
  • Supervise incoming calls, appointment scheduling, calendar management and assignments for the Vice President and ensure the VP is given appropriate time for prep and debrief surrounding assignments
  • Process payroll for on-site physicians
  • Schedule meetings and coordinate necessary logistics including room reservations, food service, participant invitations and confirmation, etc.
  • Prepare logistics and documents for meetings and functions
  • Manage administrative reports, both weekly and monthly
  • Provide support on monthly analytical reports
  • Manage all aspects of expense reports regarding reimbursements for the VP
  • Keep track of credentialing documents and submit in a timely manner
  • Perform duties as office receptionist; preserve a clean and orderly office environment, and provide necessary services to visitors and staff
  • General administrative support including: process incoming and outgoing mail, manage and order office supplies, prepare correspondence, maintain network working, reference and historic files, and track and follow up on urgent and pending issues
  • Maintain a high level of confidentiality across all aspects of the role

Requirements:
  • Ability to exercise sound judgment and determine priorities
  • Previous experience providing administrative support
  • Ability to work both independently and within a team environment and a multi-dimensional environment
  • Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
Strong verbal and written communication skills