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Assistant Contract Administrator
Ref No.: 18-23520
Location: New York, New York
New York State Homes and Community Renewal (HCR) fosters the creation and preservation of high quality affordable housing, while working strategically to revitalize neighborhoods and communities throughout the Empire State. Under the leadership of Governor Andrew M. Cuomo and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State's housing resources. We have offices in New York City, Albany, Buffalo and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low and moderate income families. Our mission is far reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders.

Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, architecture, finance, law and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement and family-friendly policies.


Responsibilities:

The Assistant Contract Administrator will be responsible for assisting the Vice President of Contracts and Administration with matters relating to procurements and contracts, preparation of materials for consideration by the Agencies' Members/Directors/Governance Committees and other related administrative matters of the Agencies. The Assistant Contract Administrator will also perform a wide range of tasks including, but not limited to: (i) performing general research; (ii) drafting solicitation material, memoranda and contracts; (iii) preparing various procurement and contract reports; (iv) reviewing and monitoring procurement and contract processes; (v) maintaining contract data base and complete file of Agency contracts and bid documents; (vi) tracking payments to vendors; (vii) coordinating invoice approval with adherence to contract procedures; (viii) troubleshooting assistance for problem resolutions relating to procurements and contracts; (ix) matters relating to minority and women owned business enterprises; (x) matters relating to service disabled veteran owned business enterprises and (xi) assisting in other procurement and contract matters as directed.

Qualifications:
  • Bachelor's degree as well as relevant academic training or transferrable skills.
  • Minimum of three years of related experience preferred.
  • Excellent organizational and demonstrated analytical skills.
  • Superior writing and proofreading skills.
  • Excellent leadership skills.
  • Must be able to multi-task and prioritize workload.
  • Ability to establish effective working relationships with staff and outside contacts.
  • Excellent word processing, Excel spreadsheet and other computer skills such as PowerPoint.
  • Experience in SAP preferred.
  • Ability to be precise and good facility in making distinctions.
  • Must be able to work under pressure.
  • Ability to generate worthwhile new ideas or techniques having practical applications.
  • Must be able to handle confidential information appropriately and to exercise care in safeguarding proprietary information.
  • Successful candidate must demonstrate ability to pay close attention to detail, have excellent oral and written communication skills and be able to effectively work independently, and with others.

WHAT WE OFFER:
  • Extensive benefits package including paid leave, excellent health, dental, vision and retirement benefits;
  • Promotional opportunities for dedicated professionals.