Previous Job
Previous
Procurement and Contract Analyst
Ref No.: 18-22580
Location: New York, New York
Title: Procurement and Contract Analyst

Location: New York City

Reports To: Vice President, Contracts and Administration


Responsibilities:

The Procurement and Contract Analyst will be responsible for assisting the Vice President of Contracts and Administration with matters relating to procurements and contracts, preparation of materials for consideration by the Agencies' Members/Directors/Governance Committees and other related procurement and contract matters of the Agencies. The Procurement and Contract Analyst will also perform a wide range of tasks including, but not limited to:
  • Write Requests for Proposals, Requests for Bids, and other solicitation material, including sole and single source memoranda, and related procurement material;
  • Draft Contracts and amendments;
  • Create procurement contract reports, including MWBE and SDVOB reports;
  • Document entire procurement process through contract award for inclusion in procurement record;
  • Troubleshoot assistance for problem resolutions relating to procurements and contracts;
  • Assistance with matters relating to minority and women owned business enterprises and service disabled veteran owned businesses;
  • Learn, understand and utilize the agencies' databases (SAP, ProLink, SFS)
  • Learn, understand and follow Agencies' procurement and contract policies/procedures
  • Learn, understand and follow State procurement and contract statutes
  • Thoroughly understand and document procurement processes
  • Perform general research;
  • Maintain contract data base and complete file of Agency contracts and bid documents;
  • Assist in other procurement and contract matters as directed.

Qualifications:
  • Excellent organizational and demonstrated analytical skills.
  • Effective communication and documentation skills with the ability to communicate with all levels of the organization up to and including executives' roles
  • Excellent writing skills
  • Excellent leadership skills, taking charge of each assigned project
  • Must be able to multi-task and prioritize workload.
  • Ability to establish effective working relationships with staff and outside contacts.
  • Excellent word processing, Excel spreadsheet and other computer skills such as PowerPoint. In addition, experience in SAP preferred.
  • Ability to be discreet, precise and good facility in making distinctions.
  • Must be able to work under pressure.
  • Ability to generate worthwhile new ideas or techniques having practical applications.
  • Must be able to handle confidential information appropriately and to exercise care in safeguarding proprietary information.
  • Willingness to accept additional responsibility and to acquire additional expertise through training, experience and education.
  • Good attendance and punctuality.
  • Ability to utilize available resources to problem solve

Personal Attributes:
  • Intellectual curiosity – consistently trying new methods
  • Business acumen – willing to understand how the Agencies' business operates and how talent drives it
  • Analytics and problem solving – uses logic and methods to solve difficult problems and with effective solutions
  • Comfortable with ambiguity – difference in policies/procedures among agencies. A positive attitude, flexibility and resilience facing multiple demands and shifting priorities.
  • Strong team contributor, sharing ideas, knowledge and best practices
  • Influencing skills – ability to quickly establish credibility and effectively manage others through influence
  • Self-motivate, confident, and able to work effectively with little supervision; takes initiative, makes things happen, accepts accountability, and has a "can do” attitude
  • A strong value system, excellent judgment, unquestioned integrity

Education and Experience:
  • Bachelor's degree as well as relevant academic training or transferrable skills.
  • Minimum of three years of related experience preferred.