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Administrative Assistant
Ref No.: 18-22413
Location: White Plains, New York
Project Overview:
  • This role will support the company's Payroll department.
  • The team is looking for a dynamic and dedicated individual to assist in responding to requests for salary information.
  • The administrative assistant will also analyze and adjust past remittance reports.
Functions and Responsibilities:
  • Establish and maintain a variety of files and records and follow up to ensure that required actions are completed.
  • Assist with projects, research and perform other duties as assigned.
  • Handle and manage certain confidential materials.
  • Organize and maintain correspondence and records, follow up on pending correspondence matters with limited direction.
  • Assist in the administration of the business unit office; ensure timelines, communications and documentation is coordinated and complete.
  • Proficiency working with Microsoft Office suite (Outlook, Word and Excel).
  • Documentation of time service and salary information within Microsoft Excel.
  • Ability to work accurately and quickly under operational timeframes.
  • Ability to communicate with management and employees in an efficient and professional manner.
  • Ability to undertake a variety of assignments and organize time effectively while setting priorities.
  • Ability to perform with speed and accuracy.
  • Ability to establish and maintain databases of information and prepare reports.
  • Ability to provide effective oral and written communication in dealings with the public and governmental officials at all levels.
  • Thorough knowledge of, or ability to learn, policies and procedures of the organization, and ability to interpret them clearly and accurately.
  • Friendly, cooperative manner and good team spirit.
  • Familiarity with office equipment, including phone system, copier/scanners, printers.
  • Ability to recognize and protect confidential information.
  • Strong organizational skills with the ability to multi-task.
  • Strong awareness of deadlines, time management skills, and ability to follow up on assigned tasks.
  • Strong written and oral communication skill.
Education and Certifications:
  • Bachelor's degree strongly preferred or two-year degree in Business Administration or equivalent.
  • Minimum of one to two years of relevant experience is required.
Work Schedule:
  • Monday through Friday
  • 8-hour day consisting of 7.5 workday plus a .5 unpaid lunch.
  • Paid for time worked only; there are no paid holidays, vacation or sick days
  • Overtime is not permitted unless authorized in advanced.
  • Contingent worker is required to badge in and out of the Main Lobby turnstiles for all daily entrances and exits.