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Executive Administrative Assistant
Ref No.: 18-22074
Location: Tewksbury, Massachusetts
FSI Temporary Executive Administrative Assistant
This position supplies full scope of executive administrative assistance to FSI VP/GM. This position requires a professional individual with strong organizational, analytical, and administrative skills who can handle balancing multiple priorities simultaneously.

Key Responsibilities
Make travel arrangements and maintain travel schedules (including domestic and international flights, ground transportation, and itinerary preparation and visa applications). Point of contact for visa applicationsCoordinate all meeting logistics, including scheduling, invitations, document preparation, conference call set-up, catering, etc.Professionally handle sensitive information requiring a high degree of discretion and confidentialityManages and maintains executives’ calendars heavy calendar managementPrepares and reconciles travel expense reports on a timely basis – review and approve/send back all reports submitted to VPRespond to e-mail and telephone inquiries from internal and external contacts; answer and redirect as appropriateMaintains BU organizational charts and BU filesSupport and participate in business initiatives and other administrative tasks as assignedCollaborate with other administrative assistants to maintain smooth and consistent operation of the siteProvides back-up coverage for Exec. Admin. to the Division President; as needed can serve as back up for the Front Desk when receptionist is out of office(all lunch breaks, appointments, all PTO = very frequent coverage needed)Provide Sales Meeting support
Minimum Requirements/Qualifications:

Minimum of 2-year Associates degree or a minimum of 5 years of experience as an executive adminMinimum 3 years’ experience as an executive administrative assistantProficient in Microsoft Word, Excel, PowerPoint, Outlook, and general Windows operations