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Executive Assistant
Ref No.: 18-21521
Location: Northbrook, Illinois
Job Title: Executive Assistant
Location: Northbrook, IL, 60062
Schedule: Mon - Fri , 08 AM to 05 PM

Job Description:
  • Design and format reports, forms, correspondence, utilizing the firm’s standard and highest possible quality orientation. Create, format, type, edit, proof, and finalize reports and presentations with great attention to detail using extensive experience with Microsoft Excel, Word (including Mail Merger) and PowerPoint.
  • Coordinate and maintain appointment schedules and calendar. Proactively take responsibility for calendar management utilizing good judgment and initiative.
  • Open, sort, review and organize incoming/outgoing mail and correspondence. Independently draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.
  • Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
  • Prepare complex and confidential letters, technical memorandums and reports for professional and managerial staff review and action.
  • Work with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner.
  • Works autonomously to manage projects and maintain communication with interested parties.
  • Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
  • Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required.
  • Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs.
  • Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices.
 
What You Will Do
  • Scheduling appointments for VP's and their Directors, correspondence, video conference setup, Skype setup, expense allocation, travel arrangements, general coordination
 
What You Will Learn
  • A candidate spending time in D3 will learn the importance of how to manage data to make more informed decisions, while learning about all areas of the company that D3 supports
 
Skills You Should Have
  • Advanced Command of Microsoft Office Suite (Outlook, Excel, Word) Strong prioritizing and multi-tasking ability. Excellent communication skills

for more details - please contact:

Rishikka Jaiswal
Direct: 
571-266-0838
email: rishikkaj@lancesoft.com